intelliSPEC™ · 1 month ago
Manager, Contracts & Accounting Field Administration
The Woodlands, TX, US
Full-time
Onsite
Senior Level
$110K/yr - $130K/yr
7+ years expintelliSPEC™ is a company specializing in industrial specialty services, and they are seeking a Manager of Contracts and Accounting Field Administration. This role involves overseeing compliance, documentation, and administrative operations across industrial construction project sites, while leading a team and ensuring adherence to company standards and contractual obligations.
Computer Software
No H1B
Responsibilities
Supervise, train, and support field timekeepers and project administrators across regional field locations
Oversee accurate and timely employee payroll review and approvals in MobiClocks
Manage project setup and governing controls in MobiClocks
Partner with IT, Project Controls, and Operations to maintain and enhance usage of FieldWire, MobiClock, and other field technologies
Audit timekeeping practices for accuracy, compliance, and consistency
Lead administrative functions at project sites, including payroll processing, timekeeping, documentation, and reporting
Standardize and enforce administrative processes, procedures, and workflows across all field offices
Coordinate administrative setup for new projects—systems access, documentation, and reporting structure
Oversee document control, filing systems, permits, and contract-related documentation
Monitor operational activities to ensure alignment with contractual terms and conditions
Maintain required documentation, reporting, and records per client agreements
Collaborate with project managers and legal/contracts teams to interpret, clarify, and enforce contract requirements
Support contract management activities, including reviewing contracts, subcontracts, purchase agreements, change orders, amendments, and claims
Ensure compliance with company policies, client requirements, and regulatory guidelines
Prepare and distribute weekly and monthly administrative reports for project leadership
Identify, investigate, and resolve discrepancies in timekeeping or project documentation
Lead, mentor, and develop a high-performing administrative team
Implement best practices, training programs, and continuous process improvements
Act as the primary point of contact for resolving administrative issues at project sites
Work closely with HR, Payroll, Finance, Project Controls, and Operations teams to support seamless project execution
Assist with mobilization and demobilization efforts for field staff and administrative resources
Qualification
Required
Bachelor's degree in Construction Management, Business Administration, or related field (or equivalent experience)
7+ years of relevant experience in field administration, contract administration, or operational support within industrial construction
Strong knowledge of construction contracts, legal principles, and industry standards
Experience with EPC (Engineering, Procurement, and Construction) projects
Demonstrated experience preparing, managing, and documenting change orders
Proficiency with project management software, ERP systems, MobiClocks, and similar platforms
Proven ability to teach, train, and transfer knowledge of software tools
Exceptional organizational, communication, and negotiation skills
Ability to travel to project sites and other company locations as required
Advanced understanding of timekeeping, document control, procurement processes, and administrative workflows
Strong analytical and problem-solving abilities with a proactive, solutions-focused approach
Experience leading teams or serving in a leadership/mentor role with the ability to coach and motivate staff
Ability to work independently with minimal supervision while managing a broad scope of responsibilities
Benefits
Competitive Pay (Based on Experience)
Paid time off and Holidays
Health, Dental, and Vision Benefits
Flexible Spending Account (FSA)
Health Savings Account (HSA)
Company Match 401(k)
Company Paid Life Insurance
Company Paid Short- and Long-Term Disability
Company Paid Employee Assistance Program (EAP)
Company
intelliSPEC™
Where Data Meets Ingenuity Built in 2012, intelliSPEC™ is a next-generation cloud-based inspection platform built to transform the way field teams work.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase