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Urban Strategies, Inc · 1 hour ago

Administrative Assistant

St Louis, MO

Full-time

Onsite

Mid, Senior Level

5+ years exp

Urban Strategies, Inc. is a national nonprofit focused on community development and human capital strategies. The Administrative Assistant will manage the schedules of the President and Executive Vice President, coordinate events, and serve as the office manager, ensuring smooth operations within the organization.

Non ProfitService Industry

Responsibilities

Report to the President. Manage all aspects of the president and executive vice president’s work, including travel, meetings, coordination of events, correspondence, and follow-up

Performs VISA reconciliation

Maintain first-response relationships with the executives of partner organizations in the public, private, corporate, government, and philanthropic sectors

Acts as primary liaison to the Information Technology Division with regard to ordering computer equipment assigning user access and tracking work requests

Manages contracts for office equipment and supplies

Arranges and coordinates team travel for conferences as needed

Coordinates all aspects of printing and the contract

Work closely with the Finance Team for billing designation and banking deposits

Qualification

Microsoft SuiteOrganizational skillsCommunication skillsTime managementCultural sensitivity

Required

Five years related work experience required with a preference for experience in the not-for-profit, government, public relations or organizational management

Five years expert experience in Microsoft Suite

Ability to maintain strict confidentiality

Impeccable communication skills, good judgment, a strong sense of political savvy

An ability to manage multiple tasks accurately and efficiently

Ability to collaborate with colleagues to achieve a desired result

Must have strong organizational, planning and time management skills

Must excel in a fact paced environment with multiple service locations and a broad set of stakeholders

Ability to work in a variety of settings with culturally diverse persons and communities with the ability to be culturally sensitive and appropriate

Ability to work independently and with initiative