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Paul, Weiss, Rifkind, Wharton & Garrison LLP · 1 month ago

Project Finance Practice Coordinator

1285 Avenue of Americas, New York, NY 10019-6064

Full-time

Hybrid

Mid Level

4+ years exp

Paul, Weiss, Rifkind, Wharton & Garrison LLP is a leading law firm seeking a Project Finance Practice Coordinator. The role provides administrative and operational support to attorneys, managing complex correspondence, calendars, meetings, and client interactions while ensuring timely execution of all assignments.

Law Practice

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Work with Project Finance & Development team Partners to coordinate deal timelines; prepare and circulate agendas, status reports, and action items; coordinate team workflow and high-level meetings; and collaborate on team building and business development initiatives

Manage communications and client information with speed, accuracy, and discretion; proactively maintain contact lists and prepare, edit, and finalize business documents (e.g., new business memos, engagement letters, audit letter responses) to firm standards

Ensure timely and precise completion of expense reports and attorney time entries; provide process support and coordination for team billing, reports, vendor invoices, and matter list maintenance

Coordinate complex calendars and schedule meetings, including logistics, technology setup, communications, and catering as needed

Arrange comprehensive travel itineraries in alignment with firm policies, resolving conflicts and last-minute changes

Support special projects and track timelines and milestones to ensure successful execution

Utilize firm technologies—such as Microsoft Office, Teams, Zoom, Adobe Acrobat, iManage, Litera, Emburse, Interaction, and related databases and devices—to manage workflow efficiently, stay current on new tools, and introduce efficiencies that elevate service and productivity

Qualification

Project finance experienceMicrosoft Office proficiencyClient service skillsDocument management toolsCalendar managementCollaboration skillsCritical thinkingAttention to detail

Required

Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and common collaboration and document tools is required

Demonstrates exceptional client service, communication, and collaboration skills; proven ability to manage multiple matters and deadlines, and to interact professionally with partners and senior attorneys

Exercises sound judgment with confidential information, adheres to firm policies, and applies initiative and critical thinking to solve problems independently

Reliable, responsive, and able to provide as-needed off-hours support required to meet client or attorney needs

Preferred

Bachelor's degree preferred

Minimum 4+ years prior administrative support experience in a legal or corporate environment preferred; experience supporting project finance, infrastructure, or development transactions is a plus

Familiarity with the firm's specific systems (e.g., iManage, Litera, Emburse, Interaction) is a plus

Company

Paul, Weiss, Rifkind, Wharton & Garrison LLP

Glassdoor4.2

Paul, Weiss, Rifkind, Wharton & Garrison LLP is a premier firm of more than 1,000 lawyers with diverse backgrounds, personalities, ideas and interests who provide innovative and effective solutions to our clients’ most complex legal and business challenges.

Founded in 1875

New York, NY, US

1001-5000 employees

http://www.paulweiss.com

H1B Sponsorship

Paul, Weiss, Rifkind, Wharton & Garrison LLP has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (97)

2024 (53)

2023 (26)

2022 (30)

2021 (19)

2020 (20)