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CivicPlus · 2 hours ago

Contracts Specialist

United States

Contract

Remote

Mid Level

$54K/yr - $76K/yr

3+ years exp

CivicPlus is dedicated to innovation and collaboration in serving local governments. The Contracts Specialist will oversee the administration and lifecycle of sale contracts, ensuring compliance and effective management of contractual agreements with clients.

GovTechInformation ServicesInformation TechnologySaaSWeb Development

No H1B

U.S. Citizen Only

Responsibilities

Monitor incoming sales requests for administrative task fulfillment, including form signing, registrations and insurance requests

Own and manage the sales contracting process – from drafting to finalization and processing with the company CRM

Take part in client contract negotiations, maintaining decorum and customer service while protecting the interests of the company

Create, manage, and update contract-related documents and templates including, but not limited to, Master Service Agreement (MSA), Statement of Works (SOW), Renewals, and Amendments, for all CivicPlus solutions

Assist in documenting and drafting updates to internal department policies, processes, and best practices

Facilitate and implement contract language changes within the CRM

Manage processes and business partner relationships associated to contract processing needs of Insurance Certificates, vendor affidavits, business licenses, etc

Assist with the application, management, and renewals on procurement vehicle contracts such as GSA (General Service Administration), SHI, TIPS, etc

Evaluate and respond to RFP (requests for proposals) requests for legal and compliance requirements consistently and timely

Utilize critical thinking to analyze complex contract requirements, special provisions, pricing, internal approvals, and terms and conditions to ensure compliance with appropriate laws, regulations and policies limiting overall business risks

Creatively consult with sales and/or internal business partners on alternative contract options to meet needed requirements

Communicate, educate, and train on contract policies and best practices to internal business partners. Participate in cross-functional projects to support business objectives and enhance contract management capabilities

Continuously update Legal Department files

Manage increasingly competing priorities and deadlines while providing outstanding support to our internal partners and external customers

Utilize new technologies or tools to streamline contract management processes

Interpret the language of existing agreements to provide clarity and guidance for other departments

Qualification

Contract administrationLegal backgroundProcurement regulationsCritical thinkingCustomer serviceAttention to detailTime managementCommunication skills

Preferred

Some travel may be required

Legal background preferred

3 years + contract administration / facilitation experience preferred

Demonstrate excellent attention to detail

In-depth knowledge of procurement regulations for government market

Strong time management skills and ability to work multiple projects at once

Able to work at a computer and monitor (sitting and standing) for extended periods of time

Ability to complete work in an acceptable timeframe; manage a variety of detailed tasks and responsibilities simultaneously and with accuracy to meet deadlines, goals, and objectives; satisfy internal and external customer needs related to the job

Must be able to focus for long periods of time

Must be able to read and view screens for long periods of time

Benefits

Comprehensive health insurance

Dental insurance

Vision insurance

Flexible Time Off

401(k) plan

And more.

Company

CivicPlus

Glassdoor3.4

CivicPlus is the only government technology company exclusively committed to powering and empowering governments to efficiently operate, serve, and govern through the use of our innovative and integrated technology solutions purpose-built and supported by former municipal leaders and award-winning support teams.

Founded in 1998

Manhattan, Kansas, USA

501-1000 employees