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Bryan College · 1 month ago

Seasonal Alumni Event Coordinator

Dayton, TN

Full-time

Hybrid

New Grad, Entry Level

Bryan College is committed to educating students to become servants of Christ. The Seasonal Alumni Event Coordinator plays a vital role in bringing alumni events to life through detailed planning and organization, ensuring exceptional experiences for alumni and guests during key events like Homecoming and the Golden Grads Celebration.

Higher Education

Responsibilities

Assist with planning, organizing, and executing alumni events (alumni events, on-campus gatherings, reginal meetups), with a strong focus on Homecoming and Golden Grads Celebration

Anticipate events and proactively solve problems before they arise

Manage event details including timelines, registrations, guest lists, room setups, decor, signage, and materials

On-site support during events, offering hospitality and assistance to alumni, guests and volunteers

Provide exceptional customer service to alumni, donors, guests, and campus partners

Assist with event setup, decorating, breakdown, and cleanup

Work effectively both independently and as part of a collaborative team

Utilize database systems and computer software for event coordination and communication

Maintain detailed records and follow established processes with accuracy

Assist with miscellaneous alumni-related projects as assigned – prepare and mail alumni gifts, order Gideon Bibles in memory of alumni who have passed, updating records in database

Qualification

Event planningCustomer serviceOrganizational skillsDatabase proficiencyCommunication skillsInterpersonal skillsCreative eyeTeam-oriented attitudeAttention to detail

Required

Assist with planning, organizing, and executing alumni events (alumni events, on-campus gatherings, regional meetups), with a strong focus on Homecoming and Golden Grads Celebration

Anticipate events and proactively solve problems before they arise

Manage event details including timelines, registrations, guest lists, room setups, decor, signage, and materials

On-site support during events, offering hospitality and assistance to alumni, guests and volunteers

Provide exceptional customer service to alumni, donors, guests, and campus partners

Assist with event setup, decorating, breakdown, and cleanup

Work effectively both independently and as part of a collaborative team

Utilize database systems and computer software for event coordination and communication

Maintain detailed records and follow established processes with accuracy

Assist with miscellaneous alumni-related projects as assigned – prepare and mail alumni gifts, order Gideon Bibles in memory of alumni who have passed, updating records in database

Commitment to the mission of Bryan College and the integration of Christian faith in work and community life

Strong interpersonal skills, demonstrating hospitality and professionalism

Flexible work schedule except during event periods – specifically the first weeks of October and May. Weekends during those two weeks will be required

Self-starter with the ability to anticipate needs and take initiative

Outstanding organizational and time-management skills

Strong attention to detail

Database and computer proficiency

Creative eye for event décor and presentation

Excellent customer service and communication skills

Team-oriented attitude with the ability to work independently

Flexible schedule, including availability for occasional evenings and weekends during event season

Ability to lift 30 pounds and actively assist with event setup and teardown decorations (not tables & chairs)

Perform general office tasks as assigned

Active, hands-on role involving standing, walking, bending, lifting, decorating, and moving supplies

Indoor and outdoor event environments