Aspen Aerogels · 3 hours ago
Accounts Payable Specialist
Marlborough, MA
Full-time
Onsite
Mid Level
$22.12/hr - $27.64/hr
3+ years expAspen Aerogels is a technology leader in sustainability and electrification solutions. The Accounts Payable Specialist is responsible for the operational efficiency of the Accounts Payable department, including processing invoices and payments, ensuring compliance with internal controls, and maintaining effective vendor relationships.
EnergyGreenTechIndustrialSustainability
Responsibilities
Reviews all invoices and documentation for proper approval and coding
Perform 2-way or 3-way match as required by the stated procedures, gather and route invoice packages to appropriate personnel for approval
Identify, investigate and resolve purchase order, contract, invoice or payment discrepancies
Identify problems and interface with supply chain to resolve in a timely manner
Accurately input invoices into accounts payable sub-ledger, including selecting the appropriate payment terms to take advantage of vendor trade discounts, breaking out sales and use taxes where applicable for sales use tax compliance purposes, and ensure appropriate department and GL account coding is applied
Process 50+ invoices per day
Reconcile and obtain vendor statements
Prepare wire and ACH payments for vendor invoices
Prepare check runs, coordinate signatures for checks, and subsequently mail the checks per the company’s stated procedures
Complies with and helps to achieve internal SOX control and Internal Audit requirements in invoice and payment processing
Maintain procedures, relevant work instructions and process documentation
Process and audit Travel and Entertainment expenses, ensuring best practices and adherence to T&E policies
Reconcile and audit corporate credit card transactions
Provide supporting documentation when needed for audits
Review invoices for proper sales & use tax and proper exemption classification
Assist in year end 1099 mailings and preparation
Assists in month end closing including accruals
Responds to request for data and resolves issues with supplier/vendor/employee/auditor queries
Provides support when required to other member(s) of the AP and Accounting team
Corrects postings of invoices, related to purchase order spend and non PO spend areas
Ensure compliance with all A/P processes and procedures
Establishes and maintains effective working relationships with employees, vendors and internal Stakeholders
Adopt and follow Aspen’s core values of Safety, Quality, Integrity, Teamwork, Customer and Innovation on both a personal and professional level
Performs other related duties as assigned by management
Qualification
Required
High school diploma or general education degree (GED), or equivalent combination of education and experience
3+ years of Accounts Payable experience required
Proficient in Excel and Microsoft Office suite
Detail oriented approach to work with solid organization skills
Good problem identification and problem solving skills
Excellent communication, organizational and time management skills required
Proven ability to interface with employees, suppliers, and management teams
Demonstrates consistency in values, principles and work ethic
Preferred
College degree with accounting coursework preferred
Work experience in a manufacturing environment preferred
Experience with Microsoft Dynamics 365 ERP system is strongly preferred
Benefits
Medical
Dental
Vision
Tuition Reimbursement
Paid Holidays
Sick Time
PTO
401k Employer Match
Life and Disability Insurance
Other benefits
Company
Aspen Aerogels
Aspen Aerogels provides thermal management and energy conservation insulation solutions for a variety of industries.
201-500 employees
H1B Sponsorship
Aspen Aerogels has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (4)
2024 (5)
2023 (9)
2022 (7)
2021 (1)
2020 (1)
Funding
Current Stage
Public CompanyTotal Funding
$1.1BKey Investors
US Department of EnergyGeneral MotorsKoch Strategic Platforms
2024-10-21Post Ipo Equity· $85M
2024-08-19Post Ipo Debt· $225M
2024-08-08Grant· $7.3M
Leadership Team
Donald R. Young
President and CEO
Corby Whitaker
Sr. Vice President Marketing and Sales
Recent News
Providence Business News
2025-12-27
2025-12-18
Company data provided by crunchbase