Portables - AT&T Authorized Retailer · 1 month ago
Payroll Assistant
Corporate , Lorton, VA, US
Full-time
Onsite
Entry, Mid Level
$45K/yr - $50K/yr
2+ years expPortables, an AT&T Authorized Retailer, is seeking an experienced Payroll Assistant to work at their corporate office. The role involves processing payroll, maintaining records, filing reports, and assisting with financial management under the direction of the Chief Financial Officer.
Public RelationsRetailSales
Responsibilities
Ensures timely processing of all staff payroll in accordance with labor regulations and standard accounting principles. Develops systems and protocols to direct the collection, calculation and entering of pay data
Works with Information Technology, Human Resources and other contacts (including third-party vendors) to ensure security protocols are in place for all pay systems
Maintains updated procedure manual for payroll processing and assists in training of other staff on the payroll system (ADP) in a "super-user" role, to troubleshoot general user questions or basic technical issues
Keeps abreast of current payroll tax requirements and relevant laws associated with the processing of employee wage data, including payroll taxes, employee federal and state income and social security taxes, and other required reporting (SUI, workers compensation, deferred benefits, etc)
Advises management on pay practices related to FLSA, fringe benefit reporting, W-9 and W-4 recording
Processes fiscal year-end reports and reconciles W-2 information for accuracy. Reports errors in payroll accounting to the proper management representative. Documents any discrepancies in payroll processing to maintain a clear record of reconciliation and adjustments
Works with the Human Resources department to coordinate employee leaves of absence under FMLA, CFRA or other unpaid leaves. When requested, keeps accurate records of employee unemployment and disability insurance payments to ensure no overlap in state benefits and wage payments occur
Help processes wage garnishments, pay levies, and other involuntary court-ordered payments in a timely manner, including reporting to the necessary State office or jurisdiction and assisting employees with general process questions
Works with current pay vendor (ADP) for technical issues with time-reporting systems (handpunch) and resolves any discrepancies resulting from glitches or malfunction of the time reporting hardware
Assists staff with general questions related to payroll, leave accruals, wage deductions, fringe benefits, and other pay related issues
Attends workshops, online trainings and seminars to gain greater systems knowledge (ADP). Provides updated protocols and procedures to system users based on trainings
Help conducts regular payroll reporting as required and assists with financial audits related to pay records and associated general ledger
Supports the annual budgeting process by working closely with CFO, HR Manager, and Management in analysis of payroll costs by department / cost center
Performs data entry related to bi-weekly payroll processing, and accounts payables relating to payment of Fringe Benefits
Performs filing and upkeep of employee payroll records
Generates computer report of payroll activities for the Chief Financial Officer
Assists Accountant in clinic operations accounts data input and report writing
Performs other duties as assigned by Chief Financial Officer
Master payroll and timekeeping systems
Audit various payroll data entry (timecards, pay rates, overtime, deductions, etc)
Run regular payroll audits to catch any discrepancies in timecards
Resolve payroll discrepancies by collecting and analyzing information
Reconcile payroll prior to transmission and validate confirmed reports
Process manual checks as necessary with approval from supervisor
Qualification
Required
Must be a self-starter and able to accomplish expected tasks under minimal supervision; Ability to multi-task and maintain composure under pressure
Knowledge of general bookkeeping, accounting and filing procedures/practices, modern office methods and related equipment
Experience with working in multiple state jurisdictions
Intermediate to advanced computer skills with proven understanding of payroll systems
Training and/or experience with computer data entry and ability to type a minimum of 45 WPM
Ability to operate a 10 key calculator by touch
Possess a thorough understanding of the importance of confidentiality and non-disclosure according to the general standards set forth by HIPAA
Must have the ability to exercise a high degree of diplomacy and tact; excellent customer services and interpersonal communication skills; Cultural sensitivity and demonstrated ability to work with diverse people groups
Associate degree or minimum 1 year of accounting experience or minimum one year of college level accounting courses and 2 years of hands on accounting
Minimum 2 years of payroll administration as the primary
Will consider a payroll assistant background with 3+ years and demonstrated increased responsibility
Must have experience processing payroll within the ADP platform
Applicants without ADP payroll processing experience will not be considered
Preferred
Finance or accounting background
Experience with ADP highly preferred
Prefer candidates with Workforce Now experience
Company
Portables - AT&T Authorized Retailer
Portables is the fastest growing AT&T National Authorized Retailer with 50+ convenient locations from coast to coast.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase