Charter Schools USA ยท 1 month ago
Technology Procurement & Project Specialist
Fort Lauderdale, FL
Full-time
Onsite
Mid Level
3+ years expCharter Schools USA (CSUSA) is one of the largest education management companies in the United States, focused on providing rigorous education to students. The Technology Procurement & Project Specialist will support technology initiatives by managing procurement processes, vendor relations, and project coordination to ensure successful implementation and compliance with regulations.
Responsibilities
Lead sourcing and purchasing of technology hardware, software, and services in coordination with IT and Finance
Conduct market research and vendor analysis to ensure competitive pricing, quality, and adherence to technical standards
Develop bid specifications and coordinate RFP/RFQ processes for technology initiatives
Review vendor contracts and quotes for accuracy, compliance, and financial alignment
Collaborate with Accounts Payable, IT, and Procurement to resolve invoice or PO discrepancies
Maintain documentation on procurement activity, vendor performance, and contract renewals
Coordinate all aspects of the E-Rate application cycle (Forms 470, 471, 486) in collaboration with Finance and IT
Track program deadlines, eligibility, and funding commitments; prepare reports for leadership
Support competitive bidding, documentation retention, and compliance with all E-Rate regulations
Serve as point of contact for E-Rate vendors and the Universal Service Administrative Company (USAC)
Align technology procurement activities with CSUSA's technology plan and long-term infrastructure goals
Partner with IT and school operations teams to plan and track technology deployments and upgrades
Manage project timelines, budgets, and deliverables using project management tools
Maintain project documentation, meeting notes, and action logs to ensure accountability and transparency
Communicate project status, risks, and updates to stakeholders in a clear and timely manner
Identify process improvements and propose technology or workflow enhancements
Qualification
Required
Strong understanding of procurement principles, contract management, and vendor negotiations
Familiarity with technology hardware/software categories and industry trends
Knowledge of E-Rate program requirements (Category 1 and 2)
Demonstrated project management ability, including scheduling, prioritization, and follow-through
Exceptional organization and documentation skills
Strong analytical, problem-solving, and communication abilities
Proficiency with Microsoft Office Suite and project management platforms (e.g., Monday, Asana, or Smartsheet)
Minimum 3--5 years of experience in procurement, project coordination, or technology operations
Ability to travel to schools or vendor sites as required
Preferred
NetSuite experience preferred
Bachelor's degree in business, supply chain, information technology, or related field preferred
Experience managing E-Rate or federally funded programs preferred
Project management certification (CAPM, Prosci, or equivalent) a plus
Company
Charter Schools USA
Charter Schools USA is one of the fastest growing education management companies in the U.S.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Daphne Donaldson, SHRM-SCP
Human Resource Business Partner
Jennifer Foreman
Chief Human Resources Officer
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