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ISS Facility Services - North America · 16 hours ago

Administrative Assistant

Philadelphia, PA

Full-time

Onsite

Mid Level

$22/hr - $24/hr

3+ years exp

ISS Facility Services - North America is seeking an Administrative Assistant to perform general office duties for Janitorial contract sites. The role involves managing various administrative tasks, maintaining filing systems, and providing support to the O&M team while ensuring compliance with safety and company policies.

Facility ManagementFood and BeverageFood ProcessingOutsourcingProfessional ServicesRestaurants

Responsibilities

Type various forms of correspondence, forms and reports from records, rough drafts, or various sources

Post information to records and logs. Perform simple account balancing and reconciling

Organize and maintain various filing systems

Respond to telephone calls and greet visitors at the site location. Direct calls, take messages or provide callers or visitors with routine information

Operate office equipment including typewriter, computer, facsimile, and copy machine

Proofread works for errors and makes corrections as needed

Create and maintain purchase orders, excel trackers, project details and files on Aconex, CMMS database including equipment history and status, generation of work orders, management of budget projection data, inventory tracking system, purchasing module and overall operation of CMMS system

Perform other duties necessary to provide general administrative support to the O&M team

Qualification

MS OfficeData entryComputerized Maintenance Management System (CMMS)Typing 50 w.p.m.Customer serviceOrganizational skillsVerbal communicationWritten communicationTeam player

Required

High School diploma or equivalent education

Three years related experience or equivalent combination of education and experience

Strong knowledge of MS Office, Word, Excel, and data entry knowledge

Ability to type a minimum of 50 w.p.m. accurately

Excellent verbal, written, and organizational skills required

Demonstrates exceptional customer service skills

Assists with scheduling and organizing project activities including meetings and training

Comply with safety rules, policies, and procedures

Perform work assignments in a team when needed

Follow all company procedures, policies, and rules

Take direction and respond to supervision

Communicate with the lead, supervisor, co-workers, managers, and customers professionally

Present a professional appearance and conduct

Understand customer service and satisfaction

A solid commitment to the guest experience

Always remember safety first

Build respectful relationships with all teammates and guests

Willingness to take directions from all levels of management

Coordinate activities with other internal departments

Type various forms of correspondence, forms and reports from records, rough drafts, or various sources

Post information to records and logs. Perform simple account balancing and reconciling

Organize and maintain various filing systems

Respond to telephone calls and greet visitors at the site location. Direct calls, take messages or provide callers or visitors with routine information

Operate office equipment including typewriter, computer, facsimile, and copy machine

Proofread works for errors and makes corrections as needed

Perform other duties necessary to provide general administrative support to the O&M team

Work involves repetitive motions and sitting at a computer for extended periods of time

General office environment, some travel both domestically and internationally required based on business demands

Must be able to lift at least fifty pounds

All employees must adhere to Health, Safety, Environment, and Quality (HSEQ) policies and procedures to ensure a safe and compliant work environment

Employees are expected to actively participate in HSEQ training and report any potential hazards or compliance concerns