Apply on Employer Site

Considine Search · 1 week ago

Recruiting and Associate Development Coordinator

NYC Metro Area

Full-time

Onsite

Entry Level

$80K/yr - $90K/yr

2+ years exp

Considine Search is a company focused on legal recruiting and associate development. The Recruiting and Associate Development Coordinator provides essential administrative support and coordinates recruiting and associate development activities, ensuring effective project management and logistical support for various programs.

ConsultingHuman ResourcesStaffing Agency

Growth Opportunities

Hiring Manager

Sherri Rosenthal

Responsibilities

Collaborate with Recruiting and Associate Development Manager and cross-functional teams to provide project management support for professional development programs, initiatives, and milestone events

Provide comprehensive project management and logistical support for in-person, virtual, and hybrid programs and other initiatives, including creating and managing timelines, coordinating with presenters and reception services, scheduling, preparing and distributing invitations and reminders, providing detailed instructions to speakers and attendees, and onsite support

Collaborate with cross-functional teams to align logistics, technology, and materials for a high-quality participant experience

Produce virtual training programs via Zoom, including creating meetings, polls, and breakout rooms, managing live sessions, and troubleshooting technology as needed

Coordinate with internal and external speakers, including scheduling meetings, reviewing presentation materials, and processing expenses

Support and execute key initiatives, including the firm’s mentoring program, by coordinating logistics, tracking participation, preparing communications and materials, and partnering with Recruiting and Associate Development Manager to ensure successful delivery and engagement

Manage various administrative aspects of professional development, including surveys, reporting, and special projects

Draft, maintain, and update content on the Associate Development intranet pages to ensure training schedules, materials and all other information is accurate, current, and engaging for users

Oversee the submission, processing, and tracking of vendor invoices, including liaising with Accounts Payable to ensure timely payment and accurate recordkeeping

Provide general team support, including coordinating meetings, maintaining timelines and checklists, and liaising with internal business professional teams to ensure seamless execution

Facilitate relocation, orientation, departure, etc

Organize Visiting Attorney CLE presentations

Maintain and upload updated Class Dean/Mentor assignment documents

Assist with completing employer affidavits

Support the department in recruiting efforts, including scheduling interviews, preparing recruiting committee meeting agendas with feedback reports, drafting offer letters and organizing post-offer visits

Track law school and student organization requests to the Firm, and coordinate with students to staff events

Provide support for Summer Associate Program by: Monitoring time entries for all summer associates; Collecting summer associate feedback and creating feedback files; Assigning attorney big sibs and dinner partners for incoming summer associates; Coordinating end of rotation and end of summer reviews for summer associates; and Organizing social events

Support and attend recruiting, summer associate, and Firm functions as requested and be a visible part of Firm culture

Assist with maintaining recruiting and associate development statistics, including creating and analyzing reports

Prepare correspondence and information for new attorney hires; process salary advances; maintain on-boarding data; draft first day orientation memos and biographies

Process background checks, coordinate with Human Resources and complete new hire packets; Collect and process new hire materials

Assist in the preparation of new attorney orientations, including fall and lateral off-cycle hires

Process bar-related and relocation expenses for new hires

Assist in the planning and execution of the thrice-yearly Dinner Around Town events as well as other social events

Coordinate Manicare, Shortcut and tailoring and other personal services appointments

Maintain membership with the local city group New York City Recruitment Association (NYCRA) and the National Association for Law Placement (NALP)

Serve as a resource to associates to discuss matters on an ad hoc basis

Ad hoc projects as requested

Qualification

Recruiting best practicesMicrosoft OfficeProject managementVirtual conferencingLearning management systemsCommunication skillsInterpersonal skillsAttention to detailIntegrity

Required

Knowledge of current recruiting and associate development best practices

Excellent oral and written communication skills and interpersonal skills to deal effectively with all levels of personnel

Professional and gracious demeanor and service attitude at all times

Accuracy and attention to detail

Ability to work independently under pressure

Ability to provide support for detailed and complex projects

Flexibility in the midst of multiple and/or changing priorities and deadlines

Integrity – strong professional and ethical standards; must observe confidentiality of personnel and Firm matters

High proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel)

Familiarity with Zoom and/or virtual conferencing required

Experience with learning management systems (LMS), continuing learning education (CLE), and familiarity with Attorney Tracking Systems and FloRecruit, ViRecruit, or similar databases

Bachelor's degree required

Two or more years' experience in a professional services environment in the area of professional development and/or recruiting