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webAI · 1 month ago

Administrative & Office Assistant

Austin, TX

Full-time

Onsite

Entry Level

2+ years exp

webAI is pioneering the future of artificial intelligence by establishing a distributed AI infrastructure. The Administrative & Office Assistant will manage day-to-day office operations, ensuring a welcoming environment and supporting various administrative tasks.

Computer Software

Responsibilities

Maintain an organized, clean, and welcoming office environment

Order, track, and manage office supplies and equipment

Ensure office equipment is functioning properly and coordinate repairs as needed

Oversee workspace setup for new hires and ensure employees have the tools they need

Assist with office layouts, reconfigurations, and space planning

Greet and welcome guests and clients upon arrival

Prep office and conference rooms for client meetings

Coordinate with the Executive Assistant to support client meeting planning

Assist with company events, team gatherings, and hospitality needs

Qualification

Google WorkspaceSchedulingCalendar managementAdministrative support experienceOrganizational skillsProductivity toolsCommunication skillsAttention to detail

Required

Bachelor's Degree in Business Administration, Business Management, Communications, or related field

2+ years of administrative or office support experience

Proficiency in Google Workspace

Familiarity with productivity and note-taking tools (e.g., Notion)

Experience with scheduling and calendar management

Ability to manage office supply ordering, inventory, and vendor coordination

Ability to lift and or carry up to 50 pounds on a regular basis

Strong written and verbal communication skills

Excellent organizational skills and attention to detail

Benefits

Competitive salary and performance-based incentives.

Comprehensive health, dental, and vision benefits package.

401k Match (US-based only)

$200/mos Health and Wellness Stipend

$400/year Continuing Education Credit

$500/year Function Health subscription (US-based only)

Free parking, for in-office employees

Unlimited Approved PTO

Parental Leave for Eligible Employees

Supplemental Life Insurance

Company

webAI

webAI is designed to streamline the training, deployment, and execution of AI models by offering a unified execution layer for AI that seamlessly integrates cloud-based services and local devices.

Founded in 2020

Austin, Texas, US

51-200 employees