National Heritage Academies · 1 month ago
Office Administrator at Vista Charter Academy
Grand Rapids, MI
Full-time
Onsite
Entry, Mid Level
2+ years expNational Heritage Academies (NHA) partners with communities to build and operate public charter schools. The Office Administrator is accountable for customer service and efficient front office operation, including management of attendance, health and safety compliance, and support of the principal.
Education Management
Responsibilities
Maintain and update bookkeeping at the school and be accountable for the accounting process, including Purchase orders, check requests, employee expense reports, tuition assistance, budget worksheets, and weekly bank deposits. Collect and deposit lunch funds
Oversee receptionist responsibilities of the school and support an office environment that is professional, customer service oriented and supportive to visitors, parents, and students
Answer phones, direct questions and inquiries, and distribute mail
Ensure that security procedures are strictly followed by effectively manage the visitor management system or parent sign-in system
Accurate use of facilities work order system
Inventory management for grant-funded assets
Health and Safety Compliance, including maintenance of the following documents: Processing of insurance claims
Distribute medication/attend to incidental needs of students
Student uniform management
Order and maintain supplies as needed for office and school staff
Complete purchase requisitions for supplies, books, and materials
Complete correspondence, memoranda, and reports for the school Principal, as well as maintain calendar and appointments for school leadership
Minimal travel required
Qualification
Required
Possess an Associate Degree and/or 2-4 years' experience in Office or School-related administrative position
Proficient with Microsoft Office products
Respond to common inquiries or complaints from parents
Communicate and work effectively with Students, Parents, Principal and Teachers
Strong verbal and written communication skills
Company
National Heritage Academies
National Heritage Academies partners with local school boards to build and manage no-cost public charter schools.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Jason Pater
Chief Executive Officer
Eric Spangler
Chief Technology Officer (CTO)
Recent News
2025-11-25
PR Newswire
2025-10-23
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