University of Rochester · 1 month ago
Business Administrator OSSEP Programs
Rochester, New York Metropolitan Area
Full-time
Onsite
Mid Level
$24.91/hr - $34.87/hr
3+ years expThe University of Rochester is committed to fostering an inclusive community. The OSSEP Administrator manages daily operations of medical student support programs, serving as a liaison among students, faculty, and administration, while overseeing compliance, program evaluation, and financial management.
Health CareMedicalUniversities
Responsibilities
Under minimal direction and guidance from the Associate Director of Student Support and Enrichment Programs, the OSSEP Administrator manages daily operations of medical student support programs
Establish and maintain processes utilizing Workday, Box, MedSIS, and Blackboard to track and manage compliance and support for medical student affinity groups, wellness initiatives, career counseling programs, interim progress, and logistical matters
Collaborate with the Associate Director of Student Support and Enrichment Programs to implement and support ongoing program evaluation, including event coordination, budgeting, surveys, communication with affinity and identity group leaders, data collection dissemination to senior leadership, and implementation of action-based improvements
Supports the Associate Dean of Student Affairs and the Associate Director of OSSEP with the submission, tracking, implementation, and renewal of grants related to student support initiatives
Manage and track budgets for affinity and identity groups, medical student emergency support, wellness and resilience initiatives, AMA, and AAMC student groups, and career development programs
Process and track reimbursement requests for affinity and identity groups, wellness and resilience programs, AMA, and AAMC activities
Coordinate travel logistics for medical student affinity groups, AAMC, and AMA student travel
Maintain an 'open-door' policy to screen, resolve, and direct student questions, problems, and needs, while continuously improving administrative procedures and meeting deadlines
Organize and facilitate student support meetings in collaboration with the Associate Director of Student Support and Enrichment and the Associate Dean for Student Affairs
Build and maintain relationships with academic program directors and departments to support the School of Medicine’s educational mission
Manage the Specialty Advisor Database and coordinate medical student check-in meetings during residency processes
Coordinate and manage the Mock Residency Interview Program
Manage and produce the monthly medical student career counseling newsletter
Coordinate and support the monthly medical student Wellness and Resilience committee meetings and all related activities
Manage and produce the monthly Wellness and Resilience newsletter
Maintain websites related to OSSEP’s student support programs
Partner with the Associate Director of Student Support and Enrichment Programs to manage department finance, including tracking expenditures and reconciling accounts
Collect data and track budgets for grants related to student support. Assist the Associate Director of Student Support and Enrichment and the Associate Dean of Student Affairs submit expenditure and programmatic reports for grant use
Administer medical student gifts, including those for affinity groups, student support, wellness, career counseling, and national organization support (AAMC and AMA)
Monitor budget adherence and accuracy through Workday (UR Financials), reconcile monthly ledgers, and analyze financial reports
Prepare purchase justifications, review invoices, requisitions, and supply records
Establish expense distribution guidelines, approve purchases, and manage vendor relations (venues, caterers, etc.) for student events with budget considerations
Process expense reports, procure office supplies, manage purchase orders, and initiate requisitions. Represent the department in obtaining support services as needed
Implement procedures to enhance service levels and quality, applying skills in conflict resolution and decision-making
Enforce policies and procedures, schedule and facilitate staff and student meetings as needed
Collaborate with the Associate Director to uphold policies, quality improvement initiatives, safety standards, environmental codes, and financial performance
Develop and maintain written policies, procedures, goals, objectives, and an updated Standard Operating Procedures (SOP) manual for all OSSEP operations
Assess and coordinate needs for facilities, equipment, repairs, supplies, and related items for the program and staff
Accurately complete documentation related to student status changes in collaboration with OME/SMD policy
Ensure compliance with LCME accreditation standards, including student management, confidentiality, conflict of interest policies, and all aspects of program administration
Perform other duties as assigned
Qualification
Required
Bachelor's degree and 3 years of experience in a business operation or administrative role (preferably academics) required
Or equivalent combination of education and experience
Proven ability to work independently with minimal supervision while taking initiative in program management
Strong organizational and time management skills with the ability to manage multiple projects simultaneously
Excellent communication and interpersonal skills to effectively engage with diverse stakeholders
High level of discretion and confidentiality when handling sensitive student and programming information
Proficient in Microsoft Office
Proficiency in UR Financials
Preferred
Experience with Workday, MedSIS, Blackboard, or similar systems
Experience in academic, student support, or healthcare education environments
Company
University of Rochester
The University of Rochester is a private research university located in Rochester, New York.
10001+ employees
H1B Sponsorship
University of Rochester has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (234)
2024 (126)
2023 (130)
2022 (106)
2021 (100)
2020 (92)
Funding
Current Stage
Late StageTotal Funding
$20.43MKey Investors
National Science FoundationUnitedHealthcareSociety to Improve Diagnosis in Medicine
2023-09-25Grant· $18M
2023-07-26Grant· $0.07M
2022-09-20Grant· $0.05M
Leadership Team
David Linehan
Chief Executive Officer
Recent News
2025-12-04
Company data provided by crunchbase