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California State University, Fullerton · 4 weeks ago

Administrative Office Assistant (Confidential Office Support I)

Fullerton, CA

Full-time

Onsite

New Grad, Entry Level

$3,494/mo - $5,521/mo

California State University, Fullerton is a leading campus in Southern California dedicated to student success and community development. The Administrative Office Assistant provides essential clerical and administrative support to the President's Office, serving as the initial point of contact and assisting with various office functions while maintaining confidentiality and discretion.

Higher Education

No H1B

Responsibilities

Providing essential clerical and administrative support to the President's Office

Assisting with routine inquiries and directing them to the appropriate resources

Screening phone calls, drafting both routine and confidential correspondence, and maintaining confidential records

Supporting both physical and digital filing systems, handling sensitive mail, and assisting with various office functions such as record keeping and scheduling

Making reservations and scheduling for the President's Office conference room, as well as preparing and maintaining meeting spaces

Providing support for events, hospitality, and purchasing activities

Reconciling procurement cards and supporting travel

Qualification

Administrative supportConfidential record managementCommunication skillsProblem-solvingBachelor’s degreeCalifornia driver’s licenseOrganizational skills

Required

Bachelor's degree from an accredited four-year college or university or professional training program specific to the position and directly related work experience, or a combination of education and experience which demonstrates the ability to perform the essential function of the position

Must have a basic foundation of knowledge of the principles of organization, administration and management

Ability to analyze and find solutions to problems

Ability to work independently

Ability to communicate effectively

Ability to write clear and concise reports

A valid California driver's license

A background check (including a criminal records check) must be completed satisfactorily and is required for employment