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Carnegie Mellon University · 1 month ago

Executive Administrator and Inclusion Event Coordinator– Office for Community, Culture, and Engagement.

Pittsburgh, PA

Full-time

Onsite

Senior Level

5+ years exp

Carnegie Mellon University is seeking an Executive Administrator and Inclusion Event Coordinator for the Office of the Vice Provost for Community, Culture, and Engagement. This role involves managing administrative, financial, and event functions while providing executive support to the VPCCE Officer, ensuring the smooth operation of the office and coordination of inclusive events.

EducationHigher EducationUniversities

Growth Opportunities

No H1B

Responsibilities

Executive administrative support for the Vice Provost for Community, Culture, and Engagement Officer, which includes scheduling, travel, expense/financial reconciliation, etc

Manage the administration of the Office by working collaboratively with others internally and externally

Draft correspondence, presentations or reports on behalf of the Vice Provost

Responsible for clerical/coordinating assistance of specific projects or events and/or may be the only support staff for a particular project area

Assist with project plans and tracking of events, initiatives, and key processes until completion

Serve as office liaison to key partners (e.g., University events and Engagement, Communication & Marketing and Inclusive Excellence Officer and other collaborators)

Assist with program and event details (e.g. logistics, props, food, budgets, vendor contracts and invoice processes)

Track office marketing and communication (e.g., website, social media, articles, etc.)

Assures operations of the Office are in good working order, financial reviews and reconciliations are completed, and discrepancies are resolved

Maintains accurate records and knowledge of budget expenditures, and counsels the Vice Provost on status, opportunities and concerns regularly

Provides general office management such as: setting up and maintaining complex filing systems, initiating and processing purchase orders for office equipment and supplies, paying bills, etc

Coordinates various clerical aspects of programs or projects, i.e., data collection, mass mailings of reports or newsletters, circulating journal submissions, project deadlines, commencement, lecture series, travel arrangements, etc

Prepares agendas, assembles data, sets up and coordinates arrangements for meetings, conferences, workshops, etc

Serves as initial contact and liaison with various campus stakeholders, providing information/coordination via phone or in person for internal/ external partners; provides general information regarding the Office