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Abbott · 4 weeks ago

Legal/OEC Administrative Assistant II

United States - Illinois - Abbott Park

Full-time

Onsite

Mid, Senior Level

$22.05/hr - $44.15/hr

5+ years exp

Abbott is a global healthcare leader that helps people live more fully at all stages of life. The Legal/OEC Administrative Assistant II will provide administrative support to the Legal/OEC organization, assisting high-level executives with various administrative tasks and ensuring efficient operations within the department.

BiotechnologyEmergency MedicineGeneticsHealth CareHealth DiagnosticsManufacturingMedicalMedical DeviceNutritionPharmaceutical

Responsibilities

This position provides comprehensive support to at least one Divisional Vice President (DVP) within the Legal/OEC organization

Responsibilities include all departmental administrative functions, including managing calendars, scheduling travel, processing expense reports, creating and modifying business documents, answering phones, and managing correspondence

Utilizes advanced software skills, including Microsoft Office Suite and other business-specific software such as SharePoint, corporate travel, procurement, document management, and matter management systems, to effectively support the organization

Qualified candidates will demonstrate top-notch written and verbal communication skills

Practices good judgment and maintains confidentiality in handling sensitive business information

Consistently interacts with high-level executives and works with cross-functional teams in connection with projects and division-wide support

Builds strong working relationships and networks with others to drive efficiency into the organizations they support

Provides basic project management support and assists with meeting/event coordination

Conducts onboarding activities, including workspace set-ups for new employees

Prioritizes workload to ensure departmental support needs are fulfilled

Maintains departmental files, as assigned, in compliance with corporate policy

Responsible for compliance with applicable Corporate and Divisional Policies and procedures

Qualification

Microsoft Office SuiteSharePointSAPConcurVerbal communicationWritten communicationProject managementAttention to detailProblem solving

Required

High School diploma or equivalent

5+ years of previous administrative experience or equivalent is required

Advanced verbal and written communication skills

Advanced experience in Microsoft Office Suite (Teams, PowerPoint, Outlook, Excel, and Word) required

High level of integrity and professionalism in handling sensitive and confidential information

Ability to effectively manage competing priorities and work independently and as part of a team

Proactive problem solver with strong attention to detail

Preferred

some college preferred

SharePoint, SAP, Concur experience preferred

Benefits

Career development with an international company where you can grow the career you dream of.

Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.

An excellent retirement savings plan with a high employer contribution

Tuition reimbursement, the Freedom 2 Save student debt program, and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.