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Buchanan Ingersoll & Rooney PC · 2 hours ago

Practice Assistant - Government Relations

Harrisburg, PA

Full-time

Hybrid

Mid Level

3+ years exp

Buchanan Ingersoll & Rooney is a national law firm known for its legal and government relations expertise. They are seeking a Practice Assistant to provide administrative support to government relations professionals in their Harrisburg office, including scheduling, document preparation, and compliance with lobbying regulations.

ConsultingGovernmentLegalNon Profit

Responsibilities

Provide high level administrative support to our government relations professionals/attorneys and clients by formatting correspondence and other documents and spreadsheets, proofing, editing, formatting, and scanning/printing documents under time sensitive deadlines

Extensive scheduling for professionals with clients, potential clients, State officials, and/or legislative offices

Collect, organize and input financial data (expenses) and activity logs for lobbying reports

Communicate lobbying registration requirements and lobbying expenses to client

Prepare and submit periodic lobbying disclosure forms (e.g., Quarterly Reports, Equity Reports, etc.) via the PA Department of State’s online system

Ensure all filings meet the requirements of the Lobbying Disclosure Act

Manage multiple demanding schedules through Microsoft Outlook calendars

Coordinate travel arrangements on a weekly basis for multiple professionals (air, train, hotel, etc.) through our corporate travel companion, Navan

Run conflict checks, prepare engagement letters, and open new client matters within our onboarding system

Assist in the coordination of government relations events/conferences with caterers, invitations, nametags, room scheduling and room preparation

Prepare and submit expense reports

Maintain paper and electronic files through our document management system in connection with filing protocols and retention policies

Assist with billing and proforma review through 3E

Work independently and in collaboration with other practice assistants in your support team, understand client concerns, ensure clients are satisfied, and build internal and external relationships of trust and reliability

Adhere to firm policies, procedures, standards, and guidelines while maintaining confidentiality

Work independently and in collaboration with others within the government relations section as well as with other Firm practice assistants providing universal administrative help in different practice areas as needed

Qualification

Legal practice assistanceGovernment relations experienceMS Office proficiencyPA Lobbying Disclosure ActData entry skillsTime managementInterpersonal skillsTeam-oriented attitude

Required

A minimum of 3 years' experience as a legal practice assistant, administrative or executive assistant or have administrative support experience in a legislative office or setting

Excellent focus, diligence, and time management skills necessary

Ability to manage multiple reports and deadlines

Skilled at data entry and online filling portals

Strong interpersonal and communication skills necessary

Must have a positive can-do, team-oriented attitude

Ability to work efficiently and balance assignments/workflow/calendar management from multiple professionals

Proficient in MS Word, Outlook, Excel, and other computer and document management systems

Preferred

Familiarity with the PA Lobbying Disclosure Act a plus

Background in government, law, administration, or compliance is helpful

Benefits

Insurance – Medical, Dental, Vision

401K program

Retirement Savings Program

Generous Paid Time Off

Paid Holidays

WorkWell wellness program

Caregiving assistance with Bright Horizons

Firm-wide emergency assistance fund

Available Hybrid schedule

Company

Buchanan Ingersoll & Rooney PC

Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients.

Founded in 1850

Pittsburgh, Pennsylvania, USA

501-1000 employees