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The California State University · 4 weeks ago

Administrative Office Assistant (Confidential Office Support I)

Fullerton, CA

Full-time

Onsite

New Grad, Entry Level

$3,494/mo - $5,521/mo

California State University, Fullerton is a leading institution dedicated to student success and community engagement. They are seeking an Administrative Office Assistant to provide clerical and administrative support to the President's Office, ensuring smooth operations and maintaining confidentiality in various tasks.

EducationHigher EducationUniversities

Culture & Values

No H1B

Responsibilities

Providing essential clerical and administrative support to the President's Office

Assisting with routine inquiries and directing them to the appropriate resources

Screening phone calls

Drafting both routine and confidential correspondence

Maintaining confidential records with a high degree of discretion

Supporting both physical and digital filing systems

Handling sensitive mail

Assisting with various office functions such as record keeping and scheduling

Making reservations and scheduling for the President's Office conference room

Preparing and maintaining meeting spaces

Providing support for events, hospitality, and purchasing activities

Reconciling procurement cards and supporting travel

Maintaining confidentiality and providing exemplary administrative support

Qualification

Administrative supportConfidential record managementCommunication skillsProblem-solvingCustomer serviceKindnessProactivityEvent supportSchedulingReport writingHospitality supportPurchasing activitiesTime managementTeam collaborationAttention to detailFlexibilityIntegrityOrganizational skills

Required

Bachelor's degree from an accredited four-year college or university or professional training program specific to the position and directly related work experience, or a combination of education and experience which demonstrates the ability to perform the essential function of the position

Must have a basic foundation of knowledge of the principles of organization, administration and management

Ability to analyze and find solutions to problems

Ability to work independently

Ability to communicate effectively

Ability to write clear and concise reports

A valid California driver's license

A background check (including a criminal records check) must be completed satisfactorily and is required for employment

Benefits

Employee Wellness Program

Company

The California State University

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The California State University is the largest system of four-year higher education in the country, with 22 campuses, 56,000 faculty and staff and more than 450,000 students.

Founded in 1947