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Live Nation Entertainment · 1 month ago

Insomniac - Production Payroll & Onboarding Coordinator

Las Vegas, NV, USA

Full-time

Onsite

Entry, Mid Level

$20/hr - $25/hr

2+ years exp

Live Nation Entertainment is a leading company in the music festival and events industry, known for producing immersive experiences. They are seeking a Production Payroll & Onboarding Coordinator to support the Production HR team with event-based onboarding and payroll processing.

ConcertsEvent PromotionEventsMedia and EntertainmentTicketing

No H1B

Responsibilities

Coordinate the end-to-end payroll processing for a workforce of 5,000 seasonal, non-exempt employees across multiple states, on a bi-weekly and weekly basis during busy seasons

Stay up-to-date with federal and state payroll laws and regulations to ensure payroll accuracy and compliance

Collaborate with HR and festival managers to verify and process time and attendance data. Monitor and support all updates to staff rosters for each event

Support the HR team with Workday, Accurate and HSI to onboard high-volume new hires, including data entry, verification, outreach communications and reconciliation

Audit payroll submissions to ensure accurate and timely payment and onboarding of seasonal employees per show, also auditing for compliant timekeeping and payroll processing

Coordinate with festival managers to ensure their timely submission of payroll. Ensuring all that are onboarded are paid timely

Coordinate with the Production HR team to provide onboarding/payroll updates and follow up with department heads as needed

Close out payroll for every department each show the immediate week after event or after employee works

Responsible for accurate labor coding, ensure accurate labor and wage allocations per shift are audited

Provide excellent customer service by addressing employee payroll inquiries and resolving issues promptly

Responsible for all payroll emails, and monitoring group email daily

Update project management tool to track status of all required tasks

Support Production HR team onsite at shows as needed

Other payroll and HR audit duties/special projects as required

Overtime will be required upon management approval. Flexibility in schedule for busy seasons, urgent matter and business needs

Travel to domestic event sites several times per year (economy) as needed

Qualification

Payroll processingHRIS experienceWageHour lawsWorkday experienceOnboarding systemsMicrosoft ExcelProblem-solving skillsAttention to detailVerbal communicationWritten communication

Required

Bachelor's degree in Business, Accounting, Finance, or equivalent education

2+ years of experience in processing high-volume or event-based/seasonal hiring and payroll cycles

Knowledge of wage and hour laws, tax laws, and other relevant regulations

Maintain strict confidentiality of sensitive payroll and employee information in compliance with company policy and data privacy regulations

Strong problem-solving skills and ability to troubleshoot payroll/timekeeping discrepancies

Proficient technical skills in Microsoft Excel

Proficient skills with timekeeping software(s)

Ability to manage multiple deadlines with urgency and accuracy

Knowledge of the I9 verification process

Flexible with ever-changing duties and schedules

Works well under pressure while maintaining close attention to detail and organization

Excellent verbal and written communication skills

Preferred

Experience with HRIS and payroll systems; Workday experience preferred

Experience with onboarding or background check systems

Company

Live Nation Entertainment

Glassdoor4.0

Live Nation Entertainment is a producer, promoter, and seller of live concert tickets for artists and fans. It is a sub-organization of Priority Records.

Founded in 1996

Beverly Hills, California, USA

10001+ employees