Stratus® · 1 day ago
Billing Specialist
Pittsburgh, PA
Full-time
Onsite
Mid Level
3+ years expStratus® is a company specializing in professional services, and they are seeking a Billing Specialist to prepare accurate and timely invoices for client projects. The role involves ensuring billing compliance with contract terms and collaborating with Project Controllers and Project Managers.
ArchitectureCivil EngineeringConsulting
Responsibilities
Generate draft invoices from DeltekVision /VantagePoint based on contract terms, billing schedules, and project status
Review draft invoices with Project Controllers and Project Managers to ensure accuracy of billable time, reimbursable expenses, markups, and fee structures
Monitor unbilled time and expenses, proactively identifying billing opportunities
Finalize invoices for distribution, ensuring compliance with client billing requirements (e.g., Fixed Fee, T&M)
Interpret and apply contract billing terms accurately within the ERP system
Ensure invoices meet client or agency-specific requirements, including backup documentation, forms, and e-billing portal submissions
Submit invoices through email, portals, or electronic systems and confirm client receipt
Provide ERP notes regarding invoice submissions and client payment updates
Support accounts receivable collections by responding to client inquiries, revising invoices, following up on invoices over 30 days old, and escalating issues per company policy
Maintain accurate billing setup in Vision/VantagePoint, including billing terms, formats, and contacts
Assist with process improvements, workflow optimization, template enhancements, and automation initiatives
Document and follow billing standard operating procedures (SOPs)
Perform all other duties as assigned
Work collaboratively and effectively with clients and colleagues, including cross-functional teams, peers, direct reports, and leadership, fostering a positive and inclusive work environment
Adapt to changing business needs and priorities, demonstrating flexibility in taking on new responsibilities and adjusting to evolving challenges
Qualification
Required
3+ years of billing experience, preferably in an A/E, professional services, or project-based environment
Proficiency with Deltek Vision/VantagePoint or similar ERP systems (e.g., Procore, Oracle)
Familiarity with client portals and electronic billing systems
Strong attention to detail and organizational skills
Ability to manage multiple priorities and deadlines
Preferred
Experience in a multi-office or multi-market A/E firm
Prior involvement in process improvements, workflow automation, or billing SOP development
Company
Stratus®
Stratus Team®, LLC is a multidisciplinary firm specializing in engineering, architecture, interior design, and consulting.
201-500 employees
H1B Sponsorship
Stratus® has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (20)
2024 (12)
2023 (13)
2022 (24)
2021 (22)
2020 (25)
Funding
Current Stage
Growth StageTotal Funding
unknown2024-07-01Acquired
Leadership Team
Brandon Enochs
Chief Executive Officer
Ted Williams
Chief Financial Officer
Recent News
Company data provided by crunchbase