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NYU Langone Health · 5 hours ago

Senior Development Coordinator

New York, NY

Full-time

Onsite

Mid, Senior Level

$64K/yr - $81K/yr

4+ years exp

NYU Langone Health is a fully integrated health system known for its high-quality patient outcomes and comprehensive medical services. The Senior Development Coordinator will be a key member of the Giving and Fundraising Administration teams, responsible for providing critical fundraising support and managing various development activities to enhance donor engagement and stewardship.

EducationHealth CareHospitalMedicalNon Profit

Growth Opportunities

Responsibilities

Partner closely with gift officers on moves management; ensure updates to meeting materials, the Blackbaud CRM donor database TRAX, and other systems to capture all the activities of the team

Efficiently and effectively conduct all follow-up from meetings, liaising with individuals and teams, scheduling internal and external meetings, requesting deliverables, prospect research information, event briefings, etc

Act as critical connector between the gift officers and teams throughout the office, in particular the Office of the Executive Vice President, Prospect Research, Development Communications, Stewardship, Fundraising Analytics and Data Services, as well as the other members of the Giving team, ensuring and increasing transparent communication and inclusion

Assist with cultivation and stewardship event/tour planning and execution

Assist with drafting, editing and designing donor proposals, stewardship reports and touchpoints

Prepare gift transmittals and work with the Gift Processing team to ensure timely and accurate processing of various gift types

Run reports in TRAX to facilitate fundraising efforts

Support the gift officers in day-to-day tasks and activities, including: scheduling meetings; answering and returning phone calls and handling inquiries when possible; updating calendars; replying to emails; composing/editing routine correspondence; proofreading all correspondence; updating database donor records, including scanning information, updating prospect plans and adding contact reports; handling mail merges; coordinating travel arrangements; processing expense reports, reimbursements, requisitions and payments to vendors; prioritizing work and providing project support

Develop expertise in donor database TRAX

Develop proficiency in other software as needed

Partner with the Development Legal team to prepare draft complex gift agreements, complete and track tasks associated with committed gifts/gift agreements

Manage and participate in special projects and perform other duties as assigned

Support gift officers in day-to-day tasks and activities, including: prioritizing and arranging meetings; coordinating supportive materials for meetings; returning phone calls; replying to emails; arranging lunches, tours and small events; composing/editing routine correspondence; handling travel arrangements; prioritizing work and providing project support

Work closely with gift officers, members across the Development team, department/division administrators and physicians to assist in the preparation of donor proposals, reports and budgets. Perform supporting prospect research on donors, prospects and other potential funding sources, utilizing available research tools. Help to prepare donor briefings

Work with gift officers and team members to help coordinate cultivation events and stewardship activities and provide follow-up support

Coordinate arrangements for on-site visits and tours for individual donors and prospects

Respond to queries from individual donors and prospects

Document all development activity related to donor/prospect cultivation, gift solicitations, stewardship and general information in TRAX, the Blackbaud donor database. Develop expertise in TRAX. Maintain institutional documents, such as organization budgets, tax documents and other attachments needed for grant applications

Prepare gift transmittals and work with the Gift Processing team to ensure timely and accurate processing of gifts

Help to prepare regular fundraising progress reports

Assist with the production of in-house mailings, letters, updates and invitations to prospects and donors

Develop proficiency in systems (including online project management tools) and partner with the Development Legal team to complete and track tasks associated with committed gifts/gift agreements

Process expense reports, requisitions and payments to vendors

Perform other duties as assigned

Qualification

Development Database ExperienceBlackbaud CRM TRAXMS WordMS ExcelMS PowerPointWriting skillsAttention to detailTeamworkCommunication skillsOrganizational skillsInterpersonal skillsSelf-motivatedCreativity

Required

Bachelor's degree required

4-5+ years related experience required

Strong writing and editing skills

Commitment to accuracy and attention to detail

Ability to work independently and as a team member

Ability to change priorities in a high volume and fast-paced environment

Ability to interact effectively with all levels of diverse public

Ability to handle multiple concurrent assignments and meet deadlines

Excellent organizational, interpersonal and communication skills

High level of energy, initiative and creativity

Self-motivated, outgoing and results oriented

Knowledge of the internet and software applications, including MS Word, Excel and PowerPoint

Preferred

Development Database Experience Preferred

Works strategically, collaboratively, respectfully, and professionally with colleagues across all divisions and teams within the department

Communicates clearly, shares, listens and recognizes others contributions

Possesses the presence, inclusivity, and communication skills necessary to be an effective representative of NYU Langone Health and a liaison to the donor base

Develops and enhances relationships through authenticity, professionalism and trust

Facilitates understanding through listening and crafting and delivering messages that meet the needs of different audiences

Takes ownership of opportunities, challenges and decisions to drive work and the organization forward

Embraces and supports institutional values and competencies and ensures that they are reflected in all aspects of our work

Contributes on a daily basis to an environment where differences are welcomed and supported by embracing the perspectives and identities of all