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Confidential · 15 hours ago

Family Office Coordinator

Fort Lauderdale, FL

Full-time

Onsite

Senior Level

5+ years exp

Confidential company is a mission-driven family office that values integrity, discretion, and purpose. They are seeking a Family Office Coordinator to serve as a trusted right hand to executive leadership, focusing on philanthropy, human resources, executive protection, and business investments.

Marketing & Advertising

Responsibilities

Serve as a central point of coordination across the family office—supporting leadership in scheduling, communications, and project execution

Liaise with executive protection, HR, finance, and philanthropic teams to ensure seamless alignment across initiatives

Manage vendor relationships, contracts, and administrative processes tied to enterprise and household operations

Support meeting preparation, logistics, and follow-up for executive and family engagements

Partner with leadership to execute the family’s philanthropic vision through management of donations, partnerships, and charitable events

Research, vet, and track charitable organizations to ensure alignment with family values and impact goals

Maintain philanthropic calendars, contribution records, and compliance documentation

Support HR initiatives including recruitment coordination, onboarding, and employee engagement

Maintain HR records and assist with updates to HRIS and compliance systems

Partner with leadership on scheduling, appraisals, and personnel-related communications

Coordinate sensitive and high-priority projects that may involve the family’s executive protection, real estate, or business investment interests

Serve as a liaison between internal teams and external advisors, ensuring confidentiality and precision at all times

Adapt quickly to shifting priorities while maintaining operational excellence across both corporate and personal domains

Represent the Family Office with the highest level of professionalism, discretion, and service

Maintain flexibility to support events, travel, and initiatives outside of standard business hours as needed

Qualification

Executive support experiencePhilanthropy managementHR coordinationMicrosoft Office SuiteDiscretionService mindsetOrganizational skillsInterpersonal skillsCommunication skills

Required

Bachelor's degree in Business Administration or related field preferred

5–10 years of experience supporting senior executives, ideally within a family office, private household, or investment environment

Strong organizational, interpersonal, and communication skills with a polished, service-oriented approach

Proven ability to handle confidential information and complex, fast-moving priorities

Proficiency in Microsoft Office Suite, SharePoint, OneDrive, and COUPA (or comparable systems)

Comfortable working onsite, full-time in a high-touch, fast-paced setting

Company

Confidential

Silicon Valley, California US, US

51-200 employees

Funding

Current Stage

Growth Stage

Leadership Team

Roshan Syed

Global Talent Partner

Company data provided by crunchbase