AVANCE Inc. · 1 month ago
Operations Coordinator - Hiring (1) Full-Time Position
Rio Grande City, TX
Full-time
Onsite
Entry, Mid Level
$22/hr - $22/hr
2+ years expAVANCE Inc is dedicated to providing support to families and communities, and they are seeking an Operations Coordinator to ensure effective implementation of organizational policies and procedures. This role involves administrative and logistical support, compliance management, and coordination with various teams to enhance operational efficiency.
ChildrenEducationParenting
Responsibilities
Assists in monitoring and reporting on trends that impact operational efficiency and provides recommendations to leadership as needed
Supports the implementation of policies and procedures and helps identify opportunities for improvement
Communicates policies and procedures to staff and ensures resources are available for compliance
Coordinates with the Deputy Director and leadership team to support initiatives aligned with AVANCE’s strategic goals
Provides logistical and administrative support for meetings, events, and training sessions
Coordinates with Facilities team to ensure maintenance requests and safety standards are addressed promptly
Assists in scheduling inspections and follows up on minor issues; escalates major concerns to leadership
Helps manage contractor engagement processes for repairs and projects, ensuring proper documentation
Maintains records for state licensing requirements and assists with documentation after visits
Supports management of Child Care Regulation operation portals by updating and tracking information
Provides administrative and logistical support for food service operations, including tracking meal delivery schedules, monitoring inventory, and ensuring compliance with food safety standards
Assists in coordinating with vendors and internal teams to resolve food service issues and maintain quality standards
Tracks and organizes compliance documentation for licensing, safety, and regulatory standards
Assists in monitoring risk management concerns and escalates issues to leadership when necessary
Supports the development and updating of contingency and emergency plans in collaboration with leadership
Provides administrative support for site evaluations and relocation/expansion efforts under the guidance of the Deputy Director
Assists with data collection, documentation, and coordination of logistics for potential site development projects
Qualification
Required
High School Diploma or equivalent
Minimum of 2–3 years of experience in administrative support, operations coordination, or a similar role
Ability to manage multiple tasks, prioritize effectively, and meet deadlines
Ensures accuracy in documentation, compliance tracking, and reporting
Strong verbal and written communication for interacting with staff, vendors, and stakeholders
Ability to identify issues and propose practical solutions
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with database systems or portals (e.g., Child Care Regulation systems)
Works well in a team environment and supports cross-functional initiatives
Comfortable working in a fast-paced environment with shifting priorities
Ability to assist with budget tracking and expense documentation
Understanding of state licensing, safety regulations, and food service requirements is a plus
Ability to travel to various sites: Dependable transportation is required daily with a valid driver's license, a clean driving record (subject to annual MVR (Motor Vehicle Report) check and policy), current auto liability insurance and be bondable by AVANCE, Inc
Travel required up to 40% of the time for work-related site visits, meetings, and functions
Preferred
Associate's degree in Business Administration, Management, or a related field
Bilingual (English/Spanish – Oral & Written)
Experience in nonprofit organizations, early childhood education programs, or compliance-driven environments (e.g., Head Start, state licensing)
Company
AVANCE Inc.
Nationally recognized 501(c)(3) non-profit organization established in 1973.
501-1000 employees
H1B Sponsorship
AVANCE Inc. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2024 (2)
2023 (18)
2022 (6)
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
ICONIQ Capital
2024-02-15Grant
Leadership Team
Teresa Granillo
Chief Executive Officer
Recent News
2023-04-19
Company data provided by crunchbase