Vibra Healthcare · 5 hours ago
NXT Team Coordinator
Indianapolis, IN
Full-time
Onsite
Entry, Mid LevelJuncos Hollinger Racing is seeking a dedicated and skilled NXT Team Coordinator to join their team. The role involves organizing and assisting with all travel logistics for the INDY NXT team, ensuring efficient transportation of personnel and equipment to various race and test locations.
BiotechnologyHealth CareMedical
Responsibilities
Travel Planning and Coordination:
Itinerary Management: Plan and organize travel itineraries for team members, drivers and support staff, including flights, accommodations, ground transportation, and visas if necessary
Booking Arrangements: Coordinate flight bookings, hotel reservations, and car rentals, ensuring all travel arrangements align with team schedules and budgetary guidelines
Travel Documentation: Ensure all travel documentation, such as passports, visas, and travel insurance, are up-to-date and compliant with international travel regulations
Customize travel arrangements for different team members, accommodating special requests, last-minute changes, and personal preferences while adhering to the team’s travel policies and budget
Logistics Management:
Transport Logistics: Arrange transportation to and from airports, hotels, racetracks, and other venues during race weekends, testing or special events
Team Equipment: Coordinate logistics for transporting team equipment, ensuring timely delivery and adherence to customs regulations
Visa and Passport Management:
Ensure all team members have the necessary visas and travel documentation for each race, especially for international events
Manage visa applications, renewals, and any other legal travel documentation, ensuring compliance with the rules of each country visited
Race/test specific responsibilities:
Driver Scheduling
Assists with Driver coordination on race weekends
Organize all meals (delivery, pickup) required at the track
Attends INDY NXT team manager meetings if required by Team Manager
Organize all drugs tests, hard cards and other administrative tasks for the team
Organize all drugs tests, medical exams, licensing for drivers
Organize the application and licensing for the team entry each season
Assist with credentialling of guests and sponsors, including being the point of contact with INDY NXT series personnel
Attend the media and content days with all drivers
Budget Oversight:
Budget Planning: Work within assigned travel budgets, tracking expenses related to flights, accommodations, transportation, and per diem allocations for team members and drivers
Cost Optimization: Identify cost-saving opportunities, negotiate rates with travel vendors, and reconcile travel expenses against budget allocations
Emergency Support:
Emergency Response: Provide support and assistance during travel emergencies, flight delays, cancellations, or unforeseen incidents affecting travel plans
Crisis Management: Develop contingency plans and protocols to address travel disruptions and ensure minimal impact on team operations
Communication:
Team Liaison: Serve as the main point of contact for travel-related inquiries within the team
Schedule Coordination: Coordinate travel schedules with race schedules, team meetings, promotional events, and sponsor commitments to optimize team efficiency and productivity
Transparency: Keeping team members informed and motivated through internal emails, and meetings. Ensuring that all staff members are aligned with the team’s goals and strategies
Social Media:
Assist with capturing content for Social Media channels (media briefings, on track activity, team/driver interactions)
Assist with managing the contractual obligations with sponsors, series and Drivers
Compliance and Regulation:
Travel Policies: Ensure adherence to team travel policies, guidelines, and procedures, including compliance with IndyCar regulations and travel safety standards
Health and Safety: Stay informed about health advisories, travel restrictions, and safety protocols in international destinations, providing recommendations and guidance to team members
Documentation and Reporting:
Record Keeping: Maintain accurate records of travel arrangements, expenses, and travel-related documentation for reporting and audit purposes
Performance Metrics: Track key performance indicators (KPIs) related to travel operations, such as travel efficiency, cost savings, and customer satisfaction
Qualification
Required
Organizational Skills
Attention to Detail
Communication Skills
Problem-Solving Ability
Negotiation Skills
Cost Management
Flexibility to travel
Documentation and Reporting
Benefits
Competitive compensation
Supportive team environment
Company
Vibra Healthcare
Why Work For Us? With so many ways to contribute at Vibra Healthcare, you’ll find a way to do what you love.
Founded in 2004
5001-10000 employees
H1B Sponsorship
Vibra Healthcare has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (3)
Funding
Current Stage
Late StageLeadership Team
Amy Tome
Director Of Administrative Services/EA to Brad Hollinger, Founder, Chairman and CEO
Craig L. Johnson, FACHE
Resource Chief Executive Officer
Recent News
2025-07-10
Company data provided by crunchbase