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Groups Recover Together · 1 month ago

AP & Procurement Specialist

US-MA-Burlington

Full-time

Hybrid

Mid, Senior Level

$53K/yr - $72K/yr

5+ years exp

Groups Recover Together is a recovery community focused on changing the future of addiction healthcare. The AP & Procurement Specialist supports the financial and operational efficiency of the organization by managing accounts payable workflows and overseeing purchasing activities across clinical and administrative departments, ensuring accurate vendor payments and compliant procurement practices.

Health CareMedicalTherapeuticsWellness

Responsibilities

Process high-volume invoices, ensuring accurate coding to departments, service lines, and cost centers

Match invoices to purchase orders and receiving documentation within established approval workflows

Prepare weekly payment runs (ACH, check, credit card) and maintain accurate AP records

Reconcile vendor statements and resolve discrepancies promptly

Support month-end close by preparing AP aging, accruals, and supporting schedules

Maintain vendor tax documents (W-9s) and assist with annual 1099 processing

Ensure AP processes follow healthcare compliance standards (e.g., Stark, Anti-Kickback considerations when applicable)

Assist in purchase order creation and submission to key vendors

Coordinate with FP&A and Operations to forecast patient supply needs and avoid stockouts of essential items

Track delivery timelines, monitor backorders, and communicate delays to department leaders

Support inventory control efforts, where needed

Qualification

Healthcare supply chainAccounts Payable experienceProcurement experienceERP systems (Sage Intacct)Excel skillsVendor relationship managementAnalytical mindsetCommunicationOrganization skillsProblem-solving abilitiesAttention to detail

Required

Associate's or Bachelor's degree in Accounting, Finance, Business, Supply Chain, or related field preferred

5+ years of experience in Accounts Payable or Procurement, ideally within the healthcare industry (clinic, hospital, long-term care, or medical supply environment)

Knowledge of healthcare purchasing processes, vendor dynamics, and supply chain terminology

Experience with ERP and inventory management systems (Sage Intacct)

Strong Excel skills (pivot tables, VLOOKUP)

Excellent communication, organization, and problem-solving abilities

Ability to thrive in a fast-paced clinical environment with shifting priorities

High attention to detail in invoice and PO processing

Knowledge of healthcare supply chain and regulatory considerations

Strong vendor relationship management

Ability to prioritize urgent clinical supply needs

Analytical mindset with willingness to improve processes

Integrity, confidentiality, and reliability