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Philadelphia Business Journal · 9 hours ago

Event and Operations Coordinator

Philadelphia, PA

Full-time

Hybrid

Entry Level

$50K/yr - $55K/yr

1+ years exp

Philadelphia Business Journal is seeking an Events and Operations Coordinator to manage various event-related tasks and provide administrative support. The role involves coordinating event marketing, overseeing logistics, and assisting with office administration to ensure successful event execution.

Media and EntertainmentNewsPublishing

Responsibilities

Coordinate all event marketing

Oversee and execute a marketing plan for each event that includes social media, e-marketing and print

EO Coordinator will work with both the Event Director and Graphic Designer to ensure marketing plan stays on track

Build out online event registration pages

Create & update event registration pages using the company system

EO Coordinator will work directly with the Event Director on this

Oversee program logistics: Sponsors, speakers, and honorees

Assist ED in regular communication with honorees

Assist in coordinating honoree programing

Assist in coordinating speaker logistics - when needed

Coordinate registering honorees, speakers and sponsors for programs in a timely and accurate manner

Event Execution

Brainstorm with ED on overall event execution for each event

Attend venue planning meetings

Manage event registration

Assist in all aspects of event prep - name badges, event signage, event décor, sponsor material, awards, etc

Assist with event load in and load out

Primary assistant for event setup

Participate in the long-term planning of events with Events Director

Assist in the strategic planning of Philadelphia Business Journal Events, including new events and improving existing events

Assist in the overall design and theme implementation of events

Office work

Maintain shared filing of all event trackers, communications, and planning documents with Event Director

Office Administration

Newsroom and newspaper production

Production report generation and facilitation

Coordination with newspaper printer as required

Corporate accounting and sales

Act as liaison and assist the corporate accounting team

Assist with local cash management where required

Assist with Salesforce account administration where required

Assist with accounts receivables, collections reporting and collections

Assist with invoice administration, reconciliation and support

Corporate accounting and sales

Manage all general office needs including equipment service agreements, repairs and maintenance. Serve as liaison with office building management. Review and facilitate office supply requisitions and order fulfillment

Coordinate new employee onboarding and orientation. Serve as local HR resource to employees

Assist in local monthly all-staff meetings

The Event and Operations Coordinator should participate in all training offered by ACBJ and the PHL when applicable

The Event and Operations Coordinator should be prepared to assist with any other task requested by the Events Director or Publisher

Qualification

Event marketingWeb Based Registration toolsMS Office SuiteSocial MediaCanvaProblem solverCustomer serviceDetail orientedCommunication skillsOrganizational skills