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Community Options, Inc. · 3 hours ago

Accounts Payable Lead (AP lead)

Newtown, PA

Full-time

Onsite

Senior Level

7+ years exp

Community Options, Inc. is a national non-profit agency providing services to individuals with disabilities in 12 states. They are seeking a Full-Time Accounts Payable Lead to manage the accounts payable functions and support team members with processing, training, and troubleshooting issues.

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Responsibilities

Supervise AP Coordinators, ensuring compliance with company-wide processes and procedures

Manage team performance through effective communication, training, performance management, staff meetings, and employee recognition

Assist AP Coordinators with problem-solving and escalation of issues or unusual items encountered in the processing of accounts payable and vendor management

Support/backup AP Manager on all tasks, including invoicing, check processing, preparing materials for the annual audit, and preparation of 1099s

Prepare vouchers for data entry, including acquiring proper approvals, reviewing invoices for accuracy, noting status of past due payments, coding, and proofing

Enter data and post invoices through accounts payable to the general ledger

Assist in billing inquiries and resolve problems in a timely manner

Maintain and enter recurring payments, and update as needed for changes

File accounts payable and general ledger reports as needed

File payment vouchers and mail vendor payments as needed

Set up new vendors and post manual checks in system as needed

Prepare pre-check register and aged payable reports

Complete credit applications as needed prior to authorization

Prepare accounts payable aging reports via Microsoft Excel on a weekly basis

Review aging for accuracy prior to submission to AP Manager

Positive Pay reporting to banks

Additional tasks and responsibilities may be assigned