HPI Real Estate Services & Investments · 1 month ago
Director/Brokerage Services
Dallas,TX,US
Full-time
Onsite
Mid, Senior Level
5+ years expHPI Real Estate Services & Investments is a full-service commercial real estate firm with over 30 years of experience. The Director/Brokerage Services plays a crucial role in supporting the Tenant Advisor team by managing various administrative tasks and ensuring the accuracy of real estate documents.
Asset ManagementCommercial Real EstateFinancial ServicesReal Estate
Responsibilities
Create and maintain detailed real estate leases and documents requiring high levels of accuracy, including abstracts, proposals, market surveys, tours, customer surveys, etc
Maintain and update client/prospect databases- including the Company’s CRM
Create invoice transactions, commission tracking system, and associated reports
Develop a weekly update report for weekly meetings to keep brokers accountable for meetings, prospects, and clients
Generate requests for proposals and other lease proposals for the brokers
Create space surveys as directed by brokers by using CoStar or similar search engines
Call landlord brokers to verify data as well as set up space tours, etc
Prepare and distribute presentations, reports, proposals, spreadsheets, correspondence, and other documents
Serve as an information resource by maintaining a lease expirations list, prospecting list, conducting research, assembling data, and performing special projects
Team with marking specialist/graphic designers to generate a variety of deliverables to clients (surveys, presentations, reports, etc.)
Process and check expense reports, reconcile team credit card transactions with accounting, manage commission invoices and tracking
Participate in regular support staff meetings and division meetings
Audit and approve vendor invoices for payment in accordance with the client’s accounting procedures. Invoices should be coded accurately with minimal errors
Notary requirements and DocuSign
Other duties as assigned
Qualification
Required
5+ years of experience in an administrative assistant/support role in RE required
Strong administrative, organization skills, and ability to prioritize work and attention to detail
Professional and ability to keep information confidential
Technical/special skills: Familiarity with computer software programs such as Microsoft Office products, InDesign, and a basic understanding of accounting
Excellent communication skills
Preferred
Minimum HS Diploma, some college/college degree or comparable work experience preferred
Company
HPI Real Estate Services & Investments
HPI Real Estate Services & Investments is the largest and most established full-service commercial real estate company in Central Texas.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Andy Thomas
Industrial Partner
Cynthia Powell
President / Partner
Recent News
2025-04-15
Seattle TechFlash
2025-04-11
Seattle TechFlash
2025-04-11
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