ADAPT of the Hudson Valley · 1 month ago
Administrative Assistant (Facilities)
Middletown,NY,US
Full-time
Onsite
Mid Level
$18.50/hr - $20/hr
3+ years expADAPT of the Hudson Valley is seeking an Administrative Assistant for their Facilities Department. The role involves providing administrative support, maintaining work requisition systems, and assisting with various clerical tasks to ensure efficient operation of the department.
Responsibilities
The maintenance and operation of the computerized maintenance work order system
Maintains work requisition and control system for agency
Draft, prepare correspondence to contractors and other departments
Maintains department filing system, plan storage, key control
Maintains personnel time records and reports same to payroll
Is point of contact for department for agency and outside vendors
Schedules meetings, appointments and maintains FM and AFM calendar as needed
Assists AFM as requested in administrative/clerical needs
Maintains a safe, orderly work environment
Assistants Reception department with coverage, other tasks as needed
Assists other departments as needed
Assists with setup and take down of agency events held as administrative office
Assists with ordering department supplies/parts/ equipment when directed by AFM or FM as needed
Performs other duties as requested or required
Qualification
Required
Provide administrative support to the Facilities manager and Facilities Department
The maintenance and operation of the computerized maintenance work order system
Maintains work requisition and control system for agency
Draft, prepare correspondence to contractors and other departments
Maintains department filing system, plan storage, key control
Maintains personnel time records and reports same to payroll
Is point of contact for department for agency and outside vendors
Schedules meetings, appointments and maintains FM and AFM calendar as needed
Assists AFM as requested in administrative/clerical needs
Maintains a safe, orderly work environment
Assistants Reception department with coverage, other tasks as needed
Assists other departments as needed
Assists with setup and take down of agency events held as administrative office
Assists with ordering department supplies/parts/ equipment when directed by AFM or FM as needed
Performs other duties as requested or required
Physical activity associated with clerical/administrative in-office work
Completion of all mandatory training sessions and medical documents required by organization and regulatory agencies
Valid driver's license that meets agency's and insurance company's standards (ongoing throughout tenure)
High School diploma
Three-years' experience in similar setting/scope
Company
ADAPT of the Hudson Valley
We provide support and services to adults with intellectual and developmental disabilities.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase