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University of New Haven · 1 month ago

Assistant Director of Purchasing - Procurement Card and Travel Administrator

West Haven, CT

Full-time

Hybrid

Mid Level

3+ years exp

The University of New Haven is a private, coeducational university known for academic excellence. The Assistant Director of Purchasing will assist in the administration of the University’s Purchasing Card Program and provide support for travel needs, ensuring compliance with policies and conducting audits.

E-LearningEducationHigher EducationNon ProfitUniversities

Culture & Values

No H1B

Responsibilities

Maintain the University’s PCard system, including implementation, creating training materials and running in person or virtual training programs, processing PCard applications, change requests, maintain approval queues and responding to campus inquiries regarding the PCard program

Monitor cardholder activity to ensure compliance with University policies, procedures, and applicable regulations

Perform complex program analysis, reconciliations, and research

Generate and distribute reports and analytics on procurement card usage for internal stakeholders and external auditors

Use data insights to identify opportunities for improvement and inform decision makers and to collaborate with Accounts Payable, Procurement, and unit/departmental colleagues to promote efficient and compliant purchasing practices

Conduct regularly scheduled (or ad hoc) audits and transaction reviews to detect and address potential misuse or fraud

Research and review suspicious or inappropriate activity in accordance with established policies and procedures. Advise cardholders, approvers, and travelers of findings to facilitate resolution. Issue corrective action correspondence on low level policy violations and make recommendations on higher level violations

Ensure compliance with all federal, state, and local regulations including those related to sponsored program initiatives for PCARD use and travel requirements

Perform other duties related to those enumerated above, which do not alter the basic level of responsibility of the position

Qualification

PCard Program administrationMicrosoft Office SuiteEllucian Banner ERPInternational travel requirementsHuman relations skillsCommunication skillsOrganizational skillsTime management skills

Required

Bachelor's degree in business administration, accounting, public administration, or related field required

3 years of PCard Program administration experience preferred

Must possess excellent written and verbal communication skills, effective organizational communication skills, and Microsoft Office Suite skills

Strong human relations and people skills to maintain effective, professional, and cooperative working relationships with managers, supervisors, coworkers, and all internal and external University customers

Excellent organizational skills and techniques

Ability to work independently, prioritize work duties, and demonstrate effective time management skills to meet Accounts Payable, Business Office, University, state, and/or federal deadlines

Ability to work independently, multi-task, and transition quickly between priorities to address specific situations

Preferred

Experience with Ellucian Banner ERP system is highly desirable as is experience with the PCARD providers: JP Morgan Chase and Wells Fargo

Understanding and familiarity of international travel requirements and support of Study Abroad Programs

Participation within PCARD and/or other procurement professional organizations

Benefits

Health & Welfare Programs: Employees and their eligible family members, including spouses and dependent are eligible for Medical, Dental, Vision and Life Programs.

Wellness & Fitness: On-campus Recreation and Fitness Center for employees and families; Employee Assistant Program

Commitment to Educational Excellence: Tuition assistance for employees and eligible dependents; Tuition exchange opportunities

Employee Discounts on products, services and educational opportunities

Work/Life Benefits: Generous paid time off programs; progressive paid holiday schedule (including holiday break between Christmas and New Year’s); 4 weeks of parental paid leave; flexible work schedules including summer hours where applicable