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City of Hope · 2 weeks ago

Sr. Administrative Assistant - On-site (OC)

Irvine, CA

Full-time

Onsite

Mid, Senior Level

$26/hr - $41/hr

3+ years exp

City of Hope Orange County is transforming cancer treatment by bringing world-class expertise and specialized care closer to home. The Sr. Administrative Assistant will perform advanced clerical, administrative, and general office duties, supporting senior management and ensuring the smooth operation of the office.

AssociationEducationHealth Care

Comp. & Benefits

Responsibilities

Organize & expedite flow of work through administrator’s office; initiating follow up action as appropriate

Resolve routine and some complex inquiries and fulfill requests from internal & external business contacts using knowledge of division/department & organization policies & procedures

Format, type & edit a variety of complex or technical material, including correspondence, memos, reports, presentations and confidential material

Maintain calendar; Schedule appointments & meetings; coordinate meetings & agenda materials. Make arrangements for meetings/conferences/travel for department personnel

Prepare & distributes minutes of meetings

Prepare all travel, lodging and conference registration for department leaders. Initiate all business-related expense reimbursements including membership due renewals; travel reimbursement. Maintain detailed accounting of all expenses

Establish, maintain & have frequent access to confidential files, logs & records

Assist in planning & organizing special projects

May utilize assistance of lower level secretarial or clerical employees on a project basis

Qualification

Microsoft OutlookMicrosoft WordMicrosoft PowerPointMicrosoft ExcelMicrosoft TeamsHealthcare backgroundSurgery backgroundProject planningOrganizational skillsCommunication skills