Apply on Employer Site

Partnership HealthPlan of California · 12 hours ago

Administrative Assistant II

Fairfield, CA

Full-time

Onsite

Entry Level

$32.51/hr - $39.01/hr

1+ years exp

Partnership HealthPlan of California is seeking an Administrative Assistant II to provide administrative support to the department head and leadership teams. The role involves project coordination, maintaining schedules, and handling confidential information while ensuring efficient office operations.

Health CareInsuranceNon Profit

Culture & Values

Responsibilities

Fields telephone calls

Receives and directs visitors

Maintains assigned calendars and schedules

Schedules and coordinates meetings

Prints and distributes meeting packets

Creates and processes expense reports

Creates correspondence, forms, reports, graphs, visual presentations, and other related documents

Places catering orders

Captures and publishes meeting minutes and other correspondence as directed

Develops, formats, and distributes information to internal and external stakeholders

Orders and maintains department supplies

Creates travel requests and travel arrangements as needed (airfare, hotel, rental cars, registration)

Maintains organization charts

Creates and maintains effective filing systems

Creates, submits, and tracks to completion departmental training requests and other documents as directed

Ensures department employee timesheets are approved per payroll timelines

Works with department leadership to develop and submit monthly update reports and documents per schedule or direction

Responds to correspondence on behalf of direct manager as directed

Applies prior experience to identify necessary efficiencies and brings to leadership’s attention

Works with department leadership on project coordination as directed

Works with all levels of internal staff and external clients/vendors

Exposed to confidential, sensitive information

Other duties as assigned

Qualification

Microsoft Office SuiteProject coordinationInterpersonal skillsAttention to detailWritten communication

Required

High school diploma or equivalent

Minimum one (1) year of experience performing general office duties and tasks, preferably in a healthcare environment

Proficient in applicable business software applications such as Microsoft Office Suite

Project coordination experience

Strong computer and internet research skills

Flexibility

Excellent interpersonal skills

Ability to work well with all levels of internal management and staff, external clients, and vendors

Valid California driver's license and proof of current automobile insurance compliant with Partnership policy

Excellent oral and written communication skills

Excellent attention to detail and organization skills

Ability to prioritize assignments, create and maintain effective filing systems, and meet deadlines

Ability to work independently and handle confidential and sensitive issues with tact and diplomacy

Ability to move, carry, or lift objects of varying sizes, weighing up to 25 lbs

Company

Partnership HealthPlan of California

Partnership HealthPlan of California is a non-profit community-based health care organization that contracts with the state to administer Medi-Cal benefits through local care providers to ensure Medi-Cal recipients have access to high-quality comprehensive cost-effective health care.

Founded in 1994

Fairfield, California, USA

1001-5000 employees