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University of Colorado · 3 hours ago

Business Operations & Program Management Principal Professional

Denver, CO

Full-time

Hybrid

Senior Level, Lead/Staff

$74K/yr - $79K/yr

4+ years exp

The University of Colorado is dedicated to building a supportive workplace in higher education. The Business Operations & Program Management Principal Professional will play a key role in workforce optimization, managing employee experiences and onboarding, while also supporting financial functions and collaborating closely with various teams to enhance business operations.

EducationHigher EducationUniversities

No H1B

Responsibilities

Workforce Optimization, Program & Policy Management

Collaborate with the System Advancement Leadership team and department management to administer and manage employee initiatives for the department including, but not limited to:

System Advancement callback weeks including logistics, planning activities tied to professional development and employee engagement, and identifying and inviting speakers in partnership with System HR and managers

Oversee and participate in the development, continuous improvement, and streamlining of processes, policies, and standards to increase effectiveness and efficiency of business operations

Oversee and manage department-specific onboarding and offboarding activities including building out of electronic onboarding tools, working with hiring managers to develop onboarding plans at the time of recruitment, and maintaining and developing a library of onboarding materials for all System Advancement teams

Develop and execute policies, procedures, and programs supporting System Administration Campus and Workplace Culture survey (CWC) and System Advancement specific culture initiatives

Use surveys and metrics to develop and implement strategic plan initiatives as assigned by Director of Business Operations and Leadership Team

Develop, implement, and manage online tools to create efficient and effective business processes across System Advancement

Leadership & Supervision Supervise student employee(s) who support projects as needed and defined under business operations

Create, edit, and update internal training documents for training and onboarding of student employee(s)

Serve as a thought partner for developing and streamlining business operations within System Advancement through the creation of new tools and/or expanding use of existing ones

Finance/Procurement & Reporting Support Actively assist in managing and making expenditures for bi-annual callback week events and other training events as needed

Provide support for financial transactions during periods of heavy volume and teammate’s absences

Hold and manage a p-card for callback week expenditures as appropriate and provide back-up for other purchasing needs. Incumbent will have a large dollar volume p-card ($20K monthly limit) to make purchases for System Advancement Team

Stay abreast of fiscal rules, policies and regulations governing procurement procedures at the University

Maintain skills, knowledge, and training to use Concur, m-Fin, Monday.com, and other systems

Assist in tracking/managing complex/multi-year contracts via shared and linked spreadsheets (MS Excel)

Track and manage procurement requests through Monday.com (project management) board and ensure necessary files are maintained either on the System Advancement server or in MarketPlace and Concur

Assist with year-end close processes including accruals as needed

Update complex linked spreadsheets that provide monthly financial reports for budget managers. Track and manage consulting contracts and expenditures across fiscal years

General Business Operations Support & Additional Activities Assist in developing processes, procedures, and guidelines for policies and procedures as they pertain to System Advancement. Assist in tracking and updating as needed, but at a minimum annually

Assist in the development and publication of online resources via Monday.com, MS Teams and SharePoint as appropriate. May include managing annual calendar of policy/procedure document updates, events and SharePoint site access for internal System Advancement employees. Coordinating and cross-referencing information between the CU Success SharePoint site (the System Office intranet) and System Advancement site/pages, etc

Support any additional training/educational programming that System Advancement may develop and offer. Include cataloging offerings and working collaboratively with System HR training team to build and/or package training for System Advancement employees. Assist with tracking trainings and professional development activities as needed

Provide back-up general operations as needed

Qualification

Policy developmentFinancial trackingProcess developmentProject managementHigher education experienceMS ExcelCustomer serviceAnalytical skillsCommunication skillsOrganizational skillsInterpersonal skillsProblem-solvingAttention to detailTeam collaboration

Required

Bachelor's degree from an accredited institution of higher education in business, business administration, finance, accounting, human resources, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field. (professional experience may be substituted for the educational requirement on a year-for-year basis)

Four (4) years of progressively responsible experience including policy development and financial tracking

One (1) year experience coordinating group meetings/events

Experience with CU system/tools (Smartsheet, CU Marketplace, Concur Travel & Expense, HCM, PeopleSoft Finance) and MS Office or similar programs

Preferred

Three (3) or more years' experience working in higher education

Experience in process development/improvement

Experience with managing/maintaining complex spreadsheets in MS Excel

Demonstrated experience adopting and implementing new tools to streamline processes and procedures

Benefits

No-cost or low-cost medical & dental plan options, some inclusive of IVF assistance.

Disability, Life, Vision Insurance options.

Multiple retirement planning options including a mandatory 401(a) plan where CU contributes 10% of your gross pay, a 401k or 403b plan and a 457 deferred compensation plan.

Pre-tax savings plans, such as Health care and Dependent care flexible spending accounts.

Embrace a healthy work-life balance with ample sick and vacation leave, along with at least 12 paid holidays. This includes a dedicated week off for winter break.

6 weeks of parental leave to adjust to the joys of parenthood.

A tuition benefit program for you and/or your dependents.

Free RTD EcoPass and Free Onsite Parking at our 1800 Grant Street Office.

Many additional perks & programs with the CU Advantage.