This job has closed.

Inside Higher Ed · 1 month ago

Director, Financial Services/System Bursar

Houston, TX

Full-time

Onsite

Director/Executive

6+ years exp

Inside Higher Ed is seeking a Director of Financial Services/System Bursar, responsible for the implementation of tuition and fee structures and management of student financial systems. The role includes oversight of financial operations, compliance with regulations, and leadership of the financial services team.

Digital MediaEducationHigher EducationJournalismRecruiting

Responsibilities

Responsible for the recommendation and ultimate implementation tuition and fees and State mandated and Board of Trustees approved optional student waivers and exemptions

Manage the student and financial information systems as related, but not limited to assessment, accounting, reporting and collection, and deposit of tuition and fees, exemptions, and waivers

Ensure proper and timely payment of refunds and student credit balances including financial aid residuals, 3rd party billing, management of federal and state cash supporting aid and scholarships and collection of delinquent accounts and all billing and receivables

Has reporting oversight of the Student Accounts, Cashiering Operations, Receivables and Collections, and Scholarship Funds Accounting areas

Responsible for the design, execution, and effectiveness of a system of internal controls, which provides reasonable assurance that operations are effective and efficient, assets, are safeguarded, financial information is reliable and compliant with applicable laws, regulations, policies and procedures

Manage Talent Engagement activities for direct reports in regards to: recruiting and selection, hiring and termination, training, development, mentoring, counseling, and performance evaluations

Administer and manage the College’s on-line and in-line cashiering system, 3rd party vendor cash pick-up services, and the Student Payment Plan system

In charge of all payment solutions including eMarketer/eCommerce, event management and other point of sale systems

Responsible for HCC’s compliance with the Single Audit as required by the US Office of Management and Budget Circular – Audits of State, Local Governments and Non-Profit Organizations and the State of Texas Single Audit Circular

Responsible for HCC’s compliance with Department of Education’s Cash Management Regulations (CFR 688.164) and the fiscal management of scholarship funds including drawing down funds from the Department of Education using ED’s current system for scholarships awarded to students

Manage all student financial account activities, including but not limited to the College’s tuition and fee revenues, and all other student-related incidental charges and revenues

Work with the awarded collection agency to ensure timely billings, collections and reporting of tuition and fees for the System

Responsible for HCC’s Merchant Services that process all credit card transactions and its settlement

Ensures HCC’s compliance with Payment Card Industry Data Security Standard (PCI-DSS) regulations

Responsible for the timely and accurate reporting to Texas Higher Education Coordinating Board (THECB) and other state and federal agencies

Act as resource for Finance and Administration to interpret Business Office procedures, HCC policies and procedures, and the rules and regulations of THECB and other external agencies

Recommend and develop changes to the policies, regulations and procedures as needed

Provide leadership, guidance, assistance, and directives to all college business offices in all cashiering functions, and to program and COE directors/managers regarding program and course charges

Maintain system tables for registration codes including tuition and fee codes and schedules per term, Calendar/schedule set-up calendar/schedule covering refund schedule and percentages, waivers, 3rd Party (B-codes) set-ups, grant (G-code) set-ups, and others

Act as the head of the ad-hoc committee regarding enrollment cancellation and administer changes and process improvement

Advise Associate Vice Chancellor Finance and Accounting on the interpretation/application of federal/state laws and regulation as related to student financial services and accounts

Maintain Cash Handling Procedures Manual to provide operating guidance for the colleges and Student Financial Services staff

Collaborate with the Executive Director of Financial Aid, Registrar, and HCC departments to ensure there is a concerted and synchronized effort towards student service

Responsible for the accounting of Scholarship Funds, including but not limited to Department of Education Title IV grants

Responsible for the preparation of the financial portions of audit schedules for State, Federal, internal and external auditors, including but not limited to the Schedule of Expenditures of Federal Awards and Schedule of Expenditures of State of Texas awards

Perform other duties, tasks and assignments as required

Qualification

AccountingFinancial ManagementBudget ManagementInformation Management SystemsCertified Public Accountant (CPA)Analytical skillsMS Office ProgramsTalent EngagementConflict resolution techniquesLeadership