United Talent Agency · 4 hours ago
Assistant, MediaLink
New York, NY
Full-time
Onsite
Entry Level
$23/hr - $25/hr
2+ years expUnited Talent Agency (UTA) is a leading global entertainment company seeking an Assistant to support two Managing Directors in their MediaLink division. The role involves high volume scheduling, managing logistics for meetings, and providing administrative support in a fast-paced environment.
Digital EntertainmentDigital MediaGaming
Responsibilities
Assist with high volume scheduling, coordinating, and managing of logistics for meetings including determining meeting times based on schedules across multiple attendees and time zones, booking conference rooms, confirming attendees and setting up video conference capabilities
Daily calendar management of in-office, offsite and virtual meetings
Assist with assembling pre-meeting research and materials
Maintain contacts, databases, spreadsheets and drafting correspondences
Coordinate travel including researching options, preparing itineraries and booking
Prepare expense reports for review and submit to accounting for approval
Liaise with internal staff at all levels including external clients and partners
Provide additional team support and assist with special projects as needed
Qualification
Required
2+ year administrative assistant experience, a plus within the media, marketing or entertainment industry
Highly proficient with Microsoft Office suite (Outlook, Excel, Word, PowerPoint)
Strong ability to liaise with internal staff and external clients at all levels
Demonstrated experience maintaining a high level of discretion and confidentially
Ability to thrive in a fast-paced, highly intense client service work environment
Effective time management skills with ability to meet deadlines and adjust to changing priorities
Capable of managing several projects or tasks simultaneously
Ability to solve problems, take ownership and accountability
Excellent verbal and written communication
Organized with a strong attention to detail
Preferred
Bachelor's degree strongly preferred
Familiarity with other platforms and systems (Zoom, Slack, Box, Salesforce, Concur, and Workday)
Benefits
The unique and exciting opportunity to work at one of the leading global entertainment companies
Access to the tools, leadership, and resources you will need to create and drive a center of excellence
The opportunity to do the best work of your career
Work in an inclusive and diverse company culture
Competitive benefits and programs to support your well-being
Experience working in a collaborative environment with room to grow
Company
United Talent Agency
United Talent Agency is a talent and literary agency representing actors, writers, directors, producers, recording artists and more.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
EQT
2022-07-18Secondary Market
2018-08-07Series Unknown
Leadership Team
David Kramer
Chief Executive Officer
Claudia Russo
Senior Vice President, Corporate Communications
Recent News
2025-12-03
The Hollywood Reporter
2025-11-19
Company data provided by crunchbase