Womble Bond Dickinson (US) LLP · 9 hours ago
Receptionist/Office Coordinator
Baltimore, MD
Full-time
Onsite
Entry Level
3+ years expWomble Bond Dickinson (US) LLP is seeking a full-time Receptionist/Office Coordinator to join their Baltimore office. This role integrates front desk hospitality with office services and administrative support, focusing on providing exceptional client service and ensuring smooth day-to-day office operations.
CommercialIntellectual PropertyLegal
Responsibilities
Provide a welcoming, professional atmosphere for clients and guests
Direct visitors to conference rooms and ensure a concierge-level experience
Plan, prepare, and support internal and client meetings in consultation with attorneys and staff
Utilize Eptura Engage, meeting room management software, for scheduling and room management
Coordinate and place catering orders, and set up conference rooms for breakfast, lunch, and special events
Flexibility to occasionally work overtime as needed to support early morning or evening events
Process daily incoming/outgoing mail, overnight packages, and courier services
Assist staff and attorneys on various copying, scanning, filing, and creating binders for meetings and legal proceedings
Process file intakes, transfers, archiving, and destruction projects accurately and efficiently using FileTrail software
Maintain relationships with vendors, building management and building security to ensure smooth office operations
Perform daily housekeeping of café, agile offices, conference rooms, and reception area
Load/unload dishwasher, clean refrigerators weekly, and maintain coffee machines and other café appliances
Order and stock pantry, café supplies (beverages, paper products, etc.) and office supplies
Prepare daily office email and maintain office related documents
Prepare offices for new personnel
Reconcile office credit card statements and process invoices in Chrome River
Other administrative duties as assigned
Qualification
Required
Energetic, friendly, and highly organized with strong attention to detail
Self-starter who takes initiative and works independently while collaborating effectively with the team
Strong communication and problem-solving skills with a client service mindset
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Proficiency in Word, Outlook, and comfort with scheduling tools
Punctuality and reliable attendance are essential
Preferred
Minimum of an Associate's degree or three years of hospitality, office services, or customer service experience preferred
Eptura Engage experience a plus
Company
Womble Bond Dickinson (US) LLP
Womble Bond Dickinson is a transatlantic law firm with more than 1,000 lawyers based in 37 UK and US office locations.
Founded in 2017Winston Salem, North Carolina, USA
1001-5000 employees
H1B Sponsorship
Womble Bond Dickinson (US) LLP has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2024 (5)
2023 (6)
2022 (1)
2021 (1)
Funding
Current Stage
Late StageTotal Funding
$5.23MKey Investors
HSBC
2022-04-06Debt Financing· $5.23M
Leadership Team
Elizabeth O. Temple
CEO and Chair
David Attanasio
Partner
Recent News
globallegalchronicle.com
2025-11-14
2025-11-08
bloomberglaw.com
2025-11-06
Company data provided by crunchbase