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Inside Higher Ed · 1 month ago

TEMPORARY Senior Accounting Technician

Reedley, CA

Full-time

Onsite

Mid, Senior Level

$32.12/hr - $39.51/hr

4+ years exp

Inside Higher Ed is seeking a Temporary Senior Accounting Technician at Reedley College. The role involves performing a variety of accounting support duties including accounts payable and receivable, reconciling accounts, and preparing financial reports while ensuring compliance with district policies.

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Responsibilities

Reviews vendor invoices and forwards to the ordering department for confirmation of receipt; matches invoice, purchase order and receipting order to verify accuracy, completeness, validity and adherence to District policies and terms of contracts; identifies errors or inaccuracies and follows up with department or vendor to resolve problems such as billing for late fees and incorrect sales tax; requests withholding documents for non-California vendors; verifies mathematical calculations; verifies or assigns correct accounting codes and prepares documents for payment processing

Posts payment data to journals; compiles, verifies, reconciles, analyzes and summarizes information; enters data and prepares and processes billings, past due notices, invoices, warrants and stop payments

Reviews vendor statements to reconcile accounts; follows up with departments on the status of orders; responds to department/vendor inquiries on status of invoice payments; reviews computer-generated reports and makes necessary corrections; maintains records in compliance with District and governmental policies and regulations

Performs accounts receivable functions, including receiving, classifying and recording revenues and preparing journal entries to post revenue transactions; prepares and balances cash and credit card deposits; monitors daily cash balances held by the Fresno County Office of Education treasury; reconciles a variety of bank accounts including cash accounts held by the county treasury and in banks and investigates and resolves discrepancies; maintains desired balances for cash clearing accounts by transferring funds from banks to the County treasury; processes transactions for voided checks and prepares replacement checks for voids, ACH issues and late timesheets; audits the weekly accounts payable check run to monitor cash flow and record transactions in the financial system

At a college business office, reviews and approves accounts payable payments in accordance with established District policies and procedures; reconciles accounts receivable accounts with the general ledger; prepares correcting journal entries to resolve any discrepancies; performs bank reconciliations for co-curricular and campus accounts; reconciles all due to/from balances between district and campus accounts

At a college business office, utilizes District ERP systems to process and disburse to student accounts financial aid awards including Pell grants, loans, Cal Grant awards, FTIG grants and EOPS/CARE grants; performs queries to review each student account to determine outstanding balances and net award amounts against those balances; reconciles individual account balances to award amounts; prepares journal vouchers to issue aid checks and direct deposits or invoices students for balances due; prepares journal entries to record the receipt of ETF funds; assists students in establishing payment plans for balances due; reconciles financial aid accounts receivable balances to the general ledger; researches discrepancies and prepares journal entries to make corrections; assists students in understanding their account/award balances

Performs fiscal year-end tasks including setting up receivables accounts for outstanding revenue and preparing schedules for auditors; performs queries to determine credit balances that are eligible for write off and moves credits to District accounts; prepares and processes journal entries to carry forward MAA funds to new fiscal year

Prepares quarterly sales and use tax returns

Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District

At the District Office picks up and mails accounts payable checks following check runs; as back up to the Lead Accounting Technician, prints checks

Assists the District Police department in preparing deposits of parking fine collections; in accordance with state and county requirements, calculates and prepares check to Fresno and Madera Counties for their share of parking fine revenues

Provides backup for other department staff during absences and peak periods

Performs related duties as assigned

Qualification

Paraprofessional accountingAccounts payable processingGeneral ledger reconciliationDistrict ERP systemsBusiness mathCustomer serviceEffective communicationOrganizational skillsConfidentiality

Required

Graduation from high school or GED equivalent supplemented by college coursework in accounting

At least four years of progressively responsible paraprofessional accounting or bookkeeping experience

An equivalent combination of training and experience

Knowledge of District policies, procedures and practices governing purchasing, accounts payable processing, cash management and receipting and related financial transactions

Knowledge of paraprofessional accounting methods and practices and associated internal control policies and procedures

Knowledge of business math

Knowledge of methods and techniques of general ledger posting and reconciliation

Knowledge of use and operation of applicable modules of the District's enterprise accounting and finance system

Knowledge of Federal Privacy Act regulations regarding the release of private employee and student information

Knowledge of customer service practices and etiquette

Knowledge of principles and practices of sound business communication including English usage, spelling, grammar and punctuation

Knowledge of modern office practices, procedures and equipment including appropriate software applications

Skills to make highly detailed comparisons, calculations and tabulations of financial data and review accounting and related documents accurately and rapidly

Skills to carry out work independently, ensuring a high degree of accuracy

Skills to organize, set priorities and exercise sound judgment within established guidelines

Skills to interpret, apply and explain rules, regulations, policies and procedures and apply them in a variety of procedural situations

Skills to operate a computer using spreadsheet and other standard business software; operate other standard office equipment

Skills to maintain a variety of financial records and files

Skills to maintain confidentiality of documents and records

Skills to effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices

Skills to communicate effectively, both orally and in writing

Skills to understand and follow written and oral instructions

Skills to exercise tact and diplomacy in dealing with sensitive issues and upset individuals

Skills to establish and maintain effective working relationships with all those encountered in the course of work

Certain assignments may require a valid California driver's license and the ability to maintain insurability under the District's vehicle insurance program