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Osceola County Government · 8 hours ago

Procurement Analyst IV

Kissimmee, FL

Full-time

Onsite

Mid, Senior Level

4+ years exp

Osceola County Government is seeking a Procurement Analyst IV to perform highly specialized work in the acquisition of complex commodities, services, supplies, and equipment. This role involves preparing and administering bids and contracts while providing guidance to less-experienced Procurement Analysts.

GovernmentInformation ServicesNon Profit

Responsibilities

Performs complex and specialized purchasing work according to generally accepted public procurement principles. Provides initial and ongoing support to the Department level staff assigned to procurement functions within Osceola County Departments

Prepares and reviews justifications, specifications, and scopes of work for a variety of complex acquisition projects; performs complex purchasing work according to regulatory requirements applicable to the work, County Administrative Code, established policies and procedures, and departmental guidelines

Monitors, reviews, and processes departmental requisitions, specifications, and procurement activities related to County Manager Agreements and Board of County Commissioner agenda items for accuracy and conformance with established policies and procedures; communicates with various department users to determine needs for professional services, commodities, materials, supplies, and equipment

Prepares specifications, legal advertisements, invitations, and addendums to bid, Requests for Proposals, solicitation schedules, contracts, contract amendments, and options of renewals; advertises formal bids and solicits quotations; assists with facilitating bid openings and tabulations; conducts pre-solicitation conferences; conducts solicitation evaluation process and price analysis; reviews post-award documents

Prepares formal solicitations and works with departments to develop scope of services and/or specifications, conditions and requirements; works with department users to evaluate complex bids to ensure compliance and consistency with purchasing policies and regulations while fulfilling department needs; prepares and issues purchase orders; assists departments with vendor disputes

Tracks purchase requisitions and purchase orders on computer; investigates any outstanding purchase orders, invoices or inquiries; works closely with requesting divisions/offices and the supplier to reconcile problems pertaining to delivery of goods, procurement process and/or receiving for the payment of goods

Conducts meetings, interviews vendors, evaluates new products, and solicits user feedback for needed goods and services; coordinates and conducts meetings and training sessions County Divisions/Offices

Communicates with vendors regarding product pricing, specifications and availability; participates in bid reviews with vendors; discusses results with department users

Coaches and mentors employees within the Procurement Analyst I, II or III classification on a routine, daily basis to provide guidance and advice on procurement-related activities, solicitations and requisitions

Responsible for notifying the Director of performance issues of employees within the Procurement Analyst I, II, or III classification

Assists in the development, drafting, and review of new/revised procedures, and programs related to purchasing and contract administration

Performs duties as assigned/necessary which are related, or logical in assignment to the position

Qualification

Public sector procurementProcurement complianceContract administrationCPPB certificationBusiness mathematicsSoftware applicationsRecords maintenanceEffective communicationLeadership skills

Required

Bachelor's Degree in Business Administration / Management, Public Administration, Financial Management, or a closely related field

Four (4) years of professional experience in Procurement, to include strong skills in monitoring and reviewing documents for compliance; three (3) of which must be public sector procurement experience

Must possess and maintain a valid Florida driver's license

Thorough knowledge of pre-established local, state, and federal policies, procedures, and regulatory requirements applicable to the work

Skill in performing routine to moderately complex mathematical computations and tabulations accurately and efficiently; intermediate level business mathematics, including addition, subtraction, multiplication, division, percentages, and decimals

Ability to effectively communicate both orally and in writing

Ability to utilize personal computers, standard office equipment, and standard software applications, e.g., word processors, database software, spreadsheet applications

Ability to read and interpret technical and legal documents, operation and maintenance instructions, and policy and procedure manuals

Ability to establish and maintain effective working relationships with unit employees, employees in other departments, public/private sector contacts, vendors, and the general public

Ability to effectively lead entry-level staff engaged in carrying out procurement functions on a routine basis

Ability to maintain effective records maintenance, and file management systems

Ability to organize work, establish priorities, meet established deadlines, and follow up on assignments with a minimum of direction

Skill in preparing complex correspondence, summaries, and reports in a clear and concise manner; skill in business English, e.g., correspondence formats, spelling, punctuation, and grammar

Ability to access, operate, and maintain various software applications

Ability to operate basic office equipment, e.g., computer terminals, printers, copy machines, telephone systems, facsimile machines

Skill in reading, updating, and maintaining various records and files; skill in complex administrative support functions, e.g., records maintenance, data analysis, reports processing, documentation proofing