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Fellowes Brands · 4 hours ago

Human Resources Operations Specialist

Itasca, IL

Full-time

Hybrid

Mid Level

$70K/yr - $80K/yr

3+ years exp

Fellowes Brands is a company committed to positively impacting people through their culture and solutions. They are seeking a Human Resources Operations Specialist to manage and enhance HR programs, systems, and operational workflows, partnering closely with the HR team and executives.

ConsumerManufacturingMarketing

No H1B

Responsibilities

Serve as the primary owner of all employee lifecycle data integrity within Oracle HCM, ensuring the accuracy of new hires, job changes, terminations, compensation adjustments, and employee demographic updates

Lead the HR Records Management Program, including following retention programs, audit readiness, and oversight of active and archived employee files

Oversee organizational compliance with federal and state requirements, including I-9 employment verification, E-Verify audits, and documentation standards

Manage and continuously improve the Tuition Reimbursement Program, including policy interpretation, vendor coordination, and communication strategy

Manage the company intranet (LENS) for Talent Experience by keeping it up to date with the information for all HR related topics

Coordinate HR morale/recognition programs and activities such as Tickets at Work, employee perks and museum tickets program

Oversee TEBP Team inbox

Manage termination checklists

Oversee all aspects of new hire onboarding in the Jobvite ATS and Oracle HCM, with a goal to ensure a smooth and positive experience for new hires and hiring teams

Evaluate and select vendors for background checks, drug screening, and onboarding tools; oversee service quality and escalate issues as needed

Work with Temporary Staffing Agency to transition temporary employees to full time employment

Facilitate New Hire Orientation as part of a rotation, ensuring consistent messaging, compliance, and a strong introduction to the organization

Partner closely with Talent Acquisition to enhance recruiting workflows and candidate experience, including sourcing and screening candidates, scheduling interviews, drafting offer letters, reporting and other related projects, for both manufacturing/production and corporate hiring needs as needed

Manage travel program by setting up new travelers, removing those who leave, answering travel-related questions, assisting with bookings (both travel and guest), handling company setup in Egencia (categories, policy, preferred hotels), reconciling travel and Uber cards monthly, and addressing any issues with Egencia or our contact

Plan and coordinate arrangements for small and large team meetings, events and celebrations, including communication to teams and ordering and arranging for meals

Plan, coordinate and ensure the Executives’ schedules are followed and respected

Partner closely and effectively to keep the Executives well informed of upcoming commitments and responsibilities, following up appropriately

Execute administrative processes including vendor setup and approvals, submitting P.O.’s for approval, running of reports, etc

Provide back-up support for other Executives to cover for administrative assistants and receptionist who are out of the office

Support the Chief Operating Officer & Global Head of HR with Administrative projects, expenses and travel as requested

Provide HR Support to the GIVE Committee

Maintain monthly budget reconciliation reports for VP Global HR

Qualification

Oracle HCMJobvite ATSHR Records ManagementAnalytical SkillsHuman Resources PrinciplesCustomer ServiceSpanish SpeakingProblem SolvingProject Management

Required

3-5 years in an Administrative Project Management or Human Resources support role

strong analytical capability, sound decision-making, and the ability to independently evaluate processes, recommend improvements, and implement solutions that impact the organization

Ability to self-manage effectively to keep track of multiple assignments and appropriately prioritize day-to-day work across a number of areas of HR with proven ability to meet deadlines

Proactively use available resources to produce the best quality work while contributing ideas and investigating new ways to achieve continuous improvement

Keen ability to solve problems and understand 'the big picture'

Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response

Working understanding of human resources principles, practices and procedures

Ability to act with integrity, professionalism, and confidentiality

Preferred

Spanish speaking preferred

Benefits

An annual incentive may be provided as part of the compensation package, in addition to a full range of medical, financial and/or other benefits, dependent on the level and position offered.

Company

Fellowes Brands

Over 100 years under the private ownership and executive leadership of the Fellowes family, Fellowes is a global leader and trusted partner that provides product solutions to fulfill WorkLife needs.

Founded in 1917

Itasca, Illinois, USA

1001-5000 employees