Kimley-Horn · 15 hours ago
Part Time Administrative Assistant
Charlottesville, VA
Part-time
Onsite
Entry Level
1+ years expKimley-Horn is looking for a part time Administrative Assistant to join their team in Charlottesville, Virginia. The role involves providing administrative support, managing calendars, booking travel, and assisting with various office tasks to ensure smooth operations.
Civil Engineering
Responsibilities
Assist with word processing including revising client proposals and fee estimates, scope of services, forms, progress reports, and other project documents
Assist with producing plans, project manuals, and reports
This can consist of copying, printing, binding, filing, and scanning documents
Compile meeting agendas, minutes, and other miscellaneous documents
Proactively manage Outlook calendars (meetings/call scheduling)
Book travel arrangements and manage expense reports
Support the office’s monthly invoicing activities
Partner with other administrative staff firm leaders
Manage reception activities including: answer/direct phone calls, send/receive packages, and greet visitors
Order supplies
Maintain and upkeep production rooms, supply rooms, and common areas
Assist with event planning and coordination
Run occasional errands
Qualification
Required
1+ years in a corporate/professional environment in an Administrative role or similar
Strong verbal and written communication skills (grammar/proofreading)
Strong proficiency in MS Office Suite
Professional, organized, client-oriented, and deadline driven
Proven ability to maintain confidentiality
Able to anticipate needs and manage competing priorities
Positive team player with commitment to quality
Self-starter who can thrive in an environment where leaders often travel off site serving clients
Preferred
Contract management and billing experience
Graphics and PowerPoint skills
Benefits
Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
Professional Development: Tuition reimbursement and extensive internal training programs.
Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.
Company
Kimley-Horn
Kimley-Horn is one of the nation’s premier planning and design consulting firms.
5001-10000 employees
H1B Sponsorship
Kimley-Horn has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (14)
2024 (7)
2023 (10)
2022 (2)
2021 (3)
2020 (1)
Funding
Current Stage
Late StageLeadership Team
Shannon Ahartz
VP, Sr. Project Manager, Transportation Engineer, and Practice Builder-Roadway & Transportation
Recent News
2025-11-11
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