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City of New York · 2 months ago

Senior Director, Payroll & Timekeeping

Manhattan, NY

Full-time

Onsite

Lead/Staff, Director/Executive

$150K/yr - $155K/yr

5+ years exp

The City of New York is committed to eliminating ageism and ensuring the dignity of older adults. The Senior Director of Payroll and Timekeeping will oversee payroll and timekeeping operations, ensuring compliance with applicable laws and policies while providing HR support across multiple functions.

GovernmentLegalPublic Relations

Responsibilities

Oversee all Payroll and Timekeeping functions; analyze current procedures to streamline Payroll and Timekeeping unit operations and create quality assurance procedures and ensure they are followed

Provide effective leadership and direction to Payroll and Timekeeping staff and advise them of procedural updates

Monitor all Payroll and Timekeeping transactions and actions to ensure they are entered following citywide protocols and with accuracy and integrity

Ensure compliance with all directives, and policies and procedures issued by oversight agencies such as DCAS, Office of Payroll Administration, Comptroller's Office and Labor Relations regarding payments to employees

Manage the managerial lump sum payment process to ensure accuracy, timely submission to the Comptroller's Office and timely processing on the agency level

Serve as the agency liaison for FISA-OPA, NYCAPS Central, and OLR regarding payroll issues

Provide a high-level of customer service to NYC Aging employees and investigate payroll and timekeeping discrepancies

Collaborate with the Deputy Director of Payroll and Timekeeping supervisor to ensure Payroll and Timekeeping issues are addressed and resolved in a timely manner

Direct the review of payroll reports such as the 160, 161, 700, 320 and monitor reports on a regular basis

Monitor overall operations of both units to ensure staff takes the initiative to get the work done and follow protocol to avoid errors, than to take the reactive approach

Oversee Motor Vehicle and Parking Fringe benefits procedures

Perform additional Human Resources related duties as needed

Qualification

Payroll managementTimekeeping operationsLeadership experienceCityTimeCollective bargainingAnalytical skillsCustomer serviceMS Office proficiencyInterpersonal skillsProblem-solvingCommunication skillsAttention to detail

Required

A master's degree from an accredited college in economics, finance, accounting, business or public administration, public health, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; or in management or methods analysis, operations research, organizational research or program evaluation; or in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management. Eighteen (18) months of this experience must have been in an executive, managerial, administrative, or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above

A baccalaureate degree from an accredited college and four years of satisfactory full-time professional experience in the areas described in '1' above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in '1' above

An associate degree or completion of 60 semester credits from an accredited college and six years of satisfactory full-time professional experience as described in '1' above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in '1' above

A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and eight years of satisfactory full-time professional experience as described in '1' above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in '1' above

A combination of education and/or experience equivalent to '1', '2', '3', or '4' above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma and at least two years of experience as described in '1' above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in '1' above

Preferred

At least 5+ years of leadership experience with proven success in effectively managing a team(s)

Minimum of 3 years of experience leading time and leave and/or payroll processes via citywide HR platforms (e.g., CityTime, PMS, RMDS, CHRMS, Pi, Remedy, NYCAPS, PRISE)

Strong knowledge of the City personnel policies, and procedures including collective bargaining, negotiations, and payroll and timekeeping policies

Excellent interpersonal skills and ability to work well with staff at all levels and functions of the organization including demonstrated skill in conflict resolution

Exceptional analytical, excel, problem-solving, customer service, and communication/presentation skills (both verbal and written)

Demonstration of good reasoning abilities, and execution of sound judgment

Proficient in using MS Word, Excel and PowerPoint

Candidate must demonstrate strong work ethic, attention to detail, and ability to manage multiple priorities in a fast-paced environment

Takes initiative and possesses the ability to perform a variety of administrative duties, including but not limited to reviewing, analyzing and reconciling data to proactively identify solutions