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CCS Fundraising · 5 hours ago

Executive Assistant

New York, NY

Full-time

Hybrid

Mid Level

$70K/yr - $90K/yr

3+ years exp

CCS Fundraising is an international strategic fundraising firm that partners with nonprofits for transformational change. They are seeking an Executive Assistant to provide high-level administrative and operational support to one or two Selling Executives, facilitating effective leadership and client engagement.

ConsultingNon Profit

Growth Opportunities

No H1B

Responsibilities

Serve as a trusted, proactive partner to assigned executives, exercising independent judgment to anticipate needs and connect information across client, internal, and business development activities

Strategically oversee complex calendars, travel coordination, timekeeping, and expense reporting with accuracy, discretion, and timeliness

Manage preparation for client, lead, and internal meetings by compiling relevant materials, agendas, and background research ensuring alignment with executive priorities

Support executives in follow-up activities such as drafting correspondence, scheduling next steps, and partnering with proposal or business development teams

Maintain awareness of each executive’s client portfolio, leadership priorities, and internal partnerships to ensure seamless coordination

Focus on the work that adds the greatest value to executive impact, leveraging shared systems and regional resources for efficiency

Develop and sustain a level of professionalism, among staff and clients, consistent with the firm’s mission and values

Track and manage key dates for leads, client meetings, reports, and presentations to ensure timely preparation and follow-through

Maintain organized digital records including biographies, contact lists, and meeting documentation

Oversee compliance with firmwide policies, ensuring timely and accurate submission of timesheets and expense reports for supported executives

Manage confidential information with discretion and uphold firmwide standards for organization and responsiveness

Contribute to daily office operations to ensure spaces are professional, organized, and client-ready

Manage and oversee meeting logistics such as catering, printing, and guest coordination as needed

Serve as a point of contact for office-related needs in partnership with the EA Lead and other EAs

Manage and update regional SharePoint pages and administrative resource materials

Partner closely with other EAs to ensure workload balance, coverage continuity, and consistent communication across executives

Collaborate with Strategy and Operations, Business Development, and Proposals teams to align executive priorities and streamline workflows

Participate in department meetings, trainings, and firmwide administrative development opportunities

Identify and recommend opportunities to enhance efficiency and elevate the overall standard of executive partnership

Additional duties as assigned

Qualification

Microsoft OfficeNetSuiteMonday.comHubspotProject managementMulti-taskingProfessional demeanorAttention to detailProblem-solvingTeam collaboration

Required

Bachelor's degree

3+ years of experience providing executive support as an assistant, executive assistant, office manager, or similarly focused position

Proficient in Microsoft Office, with the ability to become familiar with firm-wide specific programs and software including NetSuite, Monday.com, and Hubspot

Strong attention to detail

Ability to handle confidential information with discretion and professionalism

Strong organizational, project management, and problem-solving skills

Impeccable multi-tasking abilities

Self-starter able to drive activity in a fast-paced environment

Friendly and professional demeanor; ability to work collaboratively within a team