Stantec · 1 month ago
Document Controller
New York, NY
Full-time
Hybrid
Senior Level
$68K/yr - $94K/yr
5+ years expStantec is a company that provides planning, engineering, and infrastructure management services to improve transportation experiences. They are seeking a Document Controller to support project managers and engineers in preparing project documentation and maintaining project data for major capital projects.
ArchitectureConsultingInterior DesignProfessional Services
Responsibilities
Support project managers and engineers in the preparation of project documentation, coordination of design deliverables, and tracking of project progress
Assist in organizing project data, maintaining schedules, and preparing presentations or reports for internal and client meetings
Update and maintain project data in project document systems
Adheres to document control process for all project documents including submittals, general correspondence, RFIs/RFCs, project reports, meeting minutes and other records. Maintain document control logs and action item logs, log design/document comments, and report on status of open items. Distribute documents and maintain controlled distribution lists
Assists with the change control process and files for contract changes, prepare reports, and manage all records regarding contract change issues
Assists in preparing project closeout documentation
Follows our record retention and quality procedures and policies
Qualification
Required
At least 5 years of experience in a document control and administrative support role
Good communication skills
Willingness to work as part of a team to successfully deliver major capital projects
Proficiency in MS Office, MS SharePoint and Adobe Acrobat
Minimum of 5 years in a project documentation coordinator role
Technical degree/diploma/certificate or equivalent in related field or an equivalent combination of education and experience
Preferred
Experience with Oracle Unifier, Procore, ACC or other construction document control programs
Experience with time scheduling software MS Project or Primavera 6
Prior experience working on large infrastructure programs
Strong interpersonal skills, written and verbal communication skills
Excellent organizational skills and attention to detail, with the ability to manage multiple priorities and assignments
Ability to adapt to new tools, processes and project requirements as part of a multidisciplinary team
Benefits
401K
Employee Stock Purchase Plan
Health Insurance
Dental Insurance
Vacation
Sick Time
Holiday Pay
Paid Family Leave
Tuition Reimbursement
Medical, dental, and vision plans
A wellness program
Health saving accounts
Flexible spending accounts
Life and accidental death & dismemberment (AD&D) insurance
Short-term/long-term disability plans
Emergency travel benefits
Professional membership fee coverage
Ten paid holidays in each calendar year
Eligible to accrue vacation between 10 and 20 days per year
Eligible for paid sick leave
Company
Stantec
Stantec is a professional services company that provides engineering, architecture, design, and consulting services.
10001+ employees
Funding
Current Stage
Public CompanyTotal Funding
$809.3M2025-05-30Post Ipo Debt· $309.3M
2023-11-20Post Ipo Equity· $250M
2023-06-20Post Ipo Debt· $250M
Leadership Team
Vito Culmone
EVP Finance & CFO
Rob Simm
Senior Vice President
Recent News
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