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GFT · 6 hours ago

Fleet Compliance Administrator

United States

Full-time

Remote

Mid Level

$80K/yr - $100K/yr

3+ years exp

GFT is a privately held AEC firm seeking a Fleet Compliance Administrator to join their Strategic Services team. The role involves supporting the Fleet Manager with compliance programs, managing documentation, and ensuring adherence to regulatory guidelines related to fleet operations.

ConsultingEnergyEnvironmental ConsultingFacilities Support ServicesFacility ManagementInfrastructureTransportationWater

Hiring Manager

Kristen Vavrek

Responsibilities

Interacts with contractor hired to manage the Federal Motor Carrier Safety Administration (FMCSA) compliance program to administer medical surveillance and drug testing programs across states where GFT operates

Support, develop and integrate all FMCSA and DOT documentation

Reviews driver qualification and eligibility processes, including Motor Vehicle Records (MVR), Driving Experience, Physicals, Drug Testing, criminal and work background checks in accordance with Department of Transportation (DOT) requirements and company policies in a timely manner

Assists fleet leadership with scheduling repairs to vehicles. Follow vehicles through the repair process, minimizing operational delays

Understanding fleet onboarding, training, and tracking program. Verify that drivers MVRs are completed, and personnel are entered into monitoring programs

Ensures authorized drivers are trained and that recurring training is completed as needed

Administers fuel card program

Administers fleet contracts, ensuring vendor compliance, maintenance schedules, etc

Updates terminations for driver qualification records to satisfy GFT Infrastructure’s DOT and Non-DOT compliance standards

Assists with communication by liaising with internal and external stakeholders on various projects and tasks and prioritizing proprietary email messages to ensure goals and objectives are quickly identified and managed

Qualification

Fleet compliance administrationFMCSADOT regulationsMS Office proficiencyPolicyProcedure creationCommunication skillsOrganizational skills

Required

Associate's degree or an additional 1-2 years of relevant experience

3-5 years of related fleet compliance administration experience within a similar sized company

Prior experience in leading federal and state regulatory guidelines, including FMCSA, DOT, and Occupational Safety and Health Administration

Proficient in MS Office (Outlook, Word, Excel, Teams, Power BI, and PowerPoint), Adobe Acrobat, and SharePoint

Experience in creating and establishing policies and procedures

Preferred

Bachelor's Degree

Fleet administration experience within the AEC (Architecture, Engineering, Construction Management) industry

Benefits

Hybrid (in-person and remote) work environment.

Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.

Tax-deferred 401(k) savings plan.

Competitive paid-time-off (PTO) accrual.

Tuition reimbursement for continued education.

Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations

Incentive compensation for eligible positions.