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Alaska Native Tribal Health Consortium (ANTHC) · 2 days ago

Senior Staffing and Scheduling Specialist

Anchorage, AK

Full-time

Onsite

Senior Level

5+ years exp

The Alaska Native Tribal Health Consortium is a non-profit Tribal health organization designed to meet the unique health needs of Alaska Native and American Indian people living in Alaska. The Senior Staffing and Scheduling Specialist will provide administrative support related to staffing, scheduling, and operations for Acute Care nursing leaders and staff, ensuring effective management of staff schedules and maintaining compliance with staffing standards.

Health CareMedicalNon ProfitWellness

Comp. & Benefits

Responsibilities

Creates, manages, and maintains staff schedules in the electronic scheduling system for Acute Care Nursing departments. Staff includes but is not limited to Registered Nurses, Respiratory Therapists, Certified Nursing Assistants, Technicians, Technologists, Medical Clerks, Patient Care Technicians, and Patient Observers

Reviews approved leave and staff availability to draft fair schedules that meet the needs of the unit while providing work-life balance for employees

Assists with coordination of department orientation for new team members and provides general guidance in regards to scheduling and training

Makes daily edits for staffing changes in the electronic scheduling and timekeeping software and revises schedules as needed due to staffing changes, labor shortages, or other interruptions. Updates time and attendance records according to policies and procedures. Receives and initiates phone calls from staff for staffing changes such as call outs and callbacks

Works in collaboration with the House Supervisors and nursing leadership to adjust staffing on each unit, including tracking floated staff and call out replacements in real-time while maintaining staffing levels that provide safe care and meet established patient ratios

Delivers a high level of guest service for both internal and external guests in person and over the phone and responds timely, taking appropriate action to resolve schedule concerns or complaints

Provides general clerical support such as ordering and stocking office supplies, making travel arrangements, submitting reimbursement requests, sorting and delivering mail, receiving and distributing faxes, making copies and scanning documents. Maintains record-keeping systems, such as Patient Observer/Sitter logs, and performs general filing and file retrieval

Provides general administrative support such as maintaining Disaster Rosters, setting appointments, scheduling meetings, and arranging conference rooms

Functions as a resource, mentor, and professional role model for Staffing and Scheduling team members, providing guidance, answering questions, and assisting with situations as needed

Manages special projects as requested. Researches scope of project, works with manager to assign resources, and monitors progress

Completes, submits, and tracks company forms such as travel/expense reports, special pay requests, check requests, company credit cards, purchase requests, and personnel action documents

Compiles, organizes, and reports information such as open shift reports, staffing levels, attendance, floating trends, and associate data

Attends daily house-wide bed meetings in order to anticipate patient flow

Works with department leadership to provide input on process improvement opportunities and support implementing change process

May serve as a lead for the team, as needed

Assures timekeeping and timecard edits are completed daily

Qualification

Staff schedulingTimekeepingProject managementCustomer serviceData analysisCommunication skillsMulti-taskingCooperative relationshipsOffice operations knowledgeMath skillsComputer proficiencyTrend identificationProblem solving

Required

A high school diploma or GED equivalent

Five (5) years of clerical experience, three (3) of which must include timekeeping

Knowledge of customer service concepts and practices

Knowledge of privacy laws and regulations

Knowledge of office operations and equipment

Knowledge of general math and timekeeping calculations

Skill in oral and written communication

Skill in analyzation and problem solving

Skill in managing multiple priorities and tasks concurrently and meeting deadlines

Skill in establishing and maintaining cooperative working relationships with others

Skill in operating a personal computer utilizing a variety of applications

Knowledge of national nursing staffing standards

Knowledge of project management and resource allocation techniques

Skill in working independently with minimal direct supervision

Skill in identifying trends

Skill in communicating effectively and collaborating with nursing staff at all levels, interdisciplinary teams, executive officers, and other stakeholders in the development, implementation, and evaluation of staffing and scheduling programs and services

Benefits

Medical Insurance provided through the Federal Employee Health Benefits Program as a Tribal Employee, with over 20 plans and tiers.

Cost-Share Dental and Vision Insurances

Discounted Pet Insurance

Retirement Contributions with Pre-Tax or Roth options into a 403(b).

401(a) ANTHC Retirement Plan: After one year of employment, ANTHC will begin making matching contributions of up to 5% of your eligible pay, based on your own contributions. In addition, you may be eligible for an annual discretionary contribution of up to 3% from the employer.

Paid Time Off starts immediately, earning up to 6 hours per pay period, with paid time off accruals increasing based on years of service.

Eleven Paid Holidays

Paid Parental Leave or miscarriage/stillbirth eligibility after six months of employment

Basic Short/Long Term Disability premiums, Accidental Death and Dismemberment (AD&D) Insurance, and Basic Life Insurance are covered 100% by ANTHC, with additional options for Short-Term Disability Buy-Up Coverage and Voluntary Life for yourself and your family members.

Flexible Spending Accounts for Healthcare and Dependent Care.

Ancillary Cash Benefits for accident, hospital indemnity, and critical illness.

On-Site Child Care Facility with expert-designed classrooms for early child development and preschool.

Employee Assistance Program with support for grief, financial counseling, mental/emotional health, and discounted legal advice.

Tuition Discounts for you and your eligible dependents at Alaska Pacific University.

On-Site Training Courses and Professional Development Opportunities.

License and certification reimbursements and occupational insurance for medical staff.

Gym Access to Alaska Pacific University includes a salt water pool, rock climbing, workout gym, and steep discounts for outdoor equipment rentals.

Emergency Travel Assistance

Education Assistance or Education leave eligibility

Discount program for travel, gym memberships, amusement parks, and more.

Company

Alaska Native Tribal Health Consortium (ANTHC)

The Alaska Native Tribal Health Consortium is a non-profit Tribal health organization designed to meet the unique health needs of Alaska Native and American Indian people living in Alaska.

Founded in 1997

Anchorage, Alaska, USA

1001-5000 employees