Archdiocese of Chicago · 1 month ago
Parish Secretary - St. Gertrude - Chicago - Vic. II
Chicago, IL
Full-time
Onsite
Mid Level
$20/hr - $30/hr
3+ years expThe Archdiocese of Chicago is a large organization serving millions of Catholics, and they are seeking a Parish Secretary to assist in all functions of the parish office. This role involves providing secretarial support, managing communications, and ensuring a welcoming environment for visitors.
CommunitiesEventsNon ProfitReligion
Responsibilities
Greet callers and guests, take messages and route calls and parish emails as appropriate
Respond to callers and guests by providing general information and assistance with regards to parish activities and procedures
Provide a high level of hospitality to visitors and meeting attendees
Perform office functions including, but not limited to, copying, scanning, faxing, filing mail sorting and scheduling of meetings
Record parishioner donations in PDS, ParishSOFT or similar software
Record sacramental records and provide copies when requested following Archdiocesan guidelines
Record mass intentions to be celebrated
Receive and record payments for mass intentions, weddings and funerals and votives per Archdiocesan and parish policies
Prepare correspondence and reporting using Microsoft Office and Google Docs programs. May draft correspondence for pastor’s signature
Prepare special mailings and other projects
Prepares and manages parish calendar for all parish activities
Maintain inventory of office supplies ensuring an adequate supply of forms, paper, sacramental certificates, etc
Assist with communications: Weekly bulletin, Social Media, Website maintenance and content
Assist in planning and executing parish events and meetings as appropriate. May include assigning and overseeing volunteers for said events
Practice discretion and respect privacy when dealing with personal, sensitive, financial, internal and private matters
Other assignments and projects as assigned
Qualification
Required
High School graduate, GED or equivalent
Minimum of 3 years' experience in parish or business office setting, or equivalent combination of relevant education and related work experience
Strong demonstrated knowledge of Microsoft Office products
Familiarity with social media platforms and website software
Excellent organizational and time management competencies
Strong verbal and written communications, organizational, multi-tasking and interpersonal skills
Ability to work in team environment and has a 'Service Mindset' when working with others
Able to identify issues and propose recommendations/solutions
Can be entrusted with highly confidential information
Strong drive to achieve results
Demonstrate understanding, respect and support of the Catholic Church teaching, mission and values
Preferred
Associates degree preferred
Bilingual – English and Spanish, speaking, reading and writing
Benefits
Comprehensive total rewards package
Competitive compensation and benefit programs
Company
Archdiocese of Chicago
Archdiocese of Chicago manages parishes, schools, ministries, and administrative functions for the Archdiocese of Chicago.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Deacon Don Grossnickle
Various Ministries, Not-For Profit Director, Board Member-Founder
Mark Goebel
Assistant Director, Development and Partnerships - Office of Human Dignity and Solidarity
Company data provided by crunchbase