City of Aurora · 4 weeks ago
Leave Management Administrator
Aurora, CO
Full-time
Onsite
Mid Level
$73K/yr - $91K/yr
3+ years expThe City of Aurora is seeking a Leave Management Administrator to oversee and administer all employee leave programs, ensuring compliance with federal and state regulations. The role involves managing leave requests, training supervisors, and acting as a key resource for complex leave-related matters.
GovernmentLaw EnforcementPublic Safety
Responsibilities
Manage the end-to-end process for all leave requests, including FMLA, military leave, Employee Medical Leave, Short- and Long-Term Care leave, and other applicable leave programs
Collaborate with healthcare providers, employees, and management to facilitate a smooth return-to-work process and discuss any necessary accommodations
Ensure compliance with federal, state, and local leave regulations and company policies. Review and update internal leave policies regularly
Maintain accurate and up-to-date records of all leave requests and related documentation in Workday
Coordinate with payroll and benefit teams to ensure accurate compensation and benefits continuation during leave periods
Lead the development, enhancement, and implementation of leave programs and processes, ensuring they align with organizational goals and legal requirements
Spearhead initiatives to improve leave management efficiency and employee experience
Provide training and coaching to supervisors and managers on leave policies, procedures, and best practices
Develop and deliver training materials, workshops, and resources to ensure consistent understanding and application of leave policies across the organization
Act as a subject matter expert and resource for supervisors and employees dealing with complex leave situations
Serve as the primary point of contact for employees seeking information or assistance with leave requests and processes. Provide clear and concise communication to employees regarding their leave options, rights, and responsibilities
Generate regular reports on leave usage, trends, and compliance for HR leadership
Monitor and analyze leave data to identify areas for improvement and recommend solutions
Participate in benefit-related projects and initiatives to include annual Open Enrollment
Performs additional duties as assigned
Performs other related duties as assigned
Qualification
Required
Bachelor's degree in human resources management, Business Administration, or related field
At least 3 years of experience coordinating or managing leave of absence and disability programs
In-depth understanding of the Family and Medical Leave Act (FMLA), Uniformed Services Employment and Reemployment Rights Act (USERRA), and other applicable federal, state, and local leave regulations
Knowledge of industry standards and best practices in leave management, including processes for handling complex leave cases, intermittent leave, and the integration of leave with Americans with Disabilities Act (ADA) and workers' compensation
Strong foundational knowledge of HR principles and best practices
Proficiency in using an HR Information Systems (HRIS) or Absence systems, particularly for tracking and managing leave data
Exceptional verbal and written communication skills, with the ability to clearly convey leave policies, procedures, and expectations to employees and managers at all levels
Excellent organizational skills with the ability to manage multiple tasks and deadlines efficiently in a fast-paced environment
High level of accuracy in managing and maintaining leave records, documentation, and compliance reporting
Ability to make sound, independent decisions in complex situations, often involving competing priorities and legal considerations
Ability to handle sensitive and confidential information with empathy, maintaining professionalism and supporting employees through potentially challenging situations
Ability to work effectively with internal city partners and external vendors to coordinate and optimize leave management processes
Capacity to stay current with changes in leave laws and regulations, adapting policies and procedures accordingly to ensure ongoing compliance
Ability to lead and manage projects related to the implementation and enhancement of leave programs, from inception through to completion
Ability to mediate and resolve conflicts that may arise between employees, managers, and the organization regarding leave matters
Preferred
In-depth knowledge of FMLA, USERRA, Colorado leave laws, and disability programs
Familiarity with Americans with Disabilities Act (ADA) and workers' compensation laws and regulations
Experience using Workday (specifically experience with time and absence tracking)
Benefits
Competitive total compensation package
Well-Funded General Employees Retirement Plan
On-site fitness center and overall employee well-being programs
Internal educational programs to assist with career advancement
Access to innovation workspaces
Company
City of Aurora
City of Aurora is the governing body for ensuring well being of the citizens in the region.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$0.05MKey Investors
Consumer Product Safety Commission
2024-07-02Grant· $0.05M
Leadership Team
Tim McCain, CISM, CIPM
Chief Information Security Officer
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