Insomniac Events · 10 hours ago
Insomniac - Production Payroll & Onboarding Coordinator
Las Vegas, NV
Full-time
Onsite
Entry, Mid Level
$20/hr - $25/hr
2+ years expInsomniac Events is a leading producer of innovative music festivals and events. They are seeking a Production Payroll & Onboarding Coordinator to support the Production HR team with event-based onboarding and payroll processing for a large seasonal workforce.
ConcertsMedia and EntertainmentMusicPerforming Arts
No H1B
Responsibilities
Coordinate the end-to-end payroll processing for a workforce of 5,000 seasonal, non-exempt employees across multiple states, on a bi-weely and weekly basis during busy seasons
Stay up-to-date with federal and state payroll laws and regulations to ensure payroll accuracy and compliance
Collaborate with HR and festival managers to verify and process time and attendance data. Monitor and support all updates to staff rosters for each event
Support the HR team with Workday, Accurate and HSI to onboard high-volume new hires, including data entry, verification, outreach communications and reconciliation
Audit payroll submissions to ensure accurate and timely payment and onboarding of seasonal employees per show, also auditing for compliant timekeeping and payroll processing
Coordinate with festival managers to ensure their timely submission of payroll. Ensuring all that are onboarded are paid timely
Coordinate with the Production HR team to provide onboarding/payroll updates and follow up with department heads as needed
Close out payroll for every department each show the immediate week after event or after employee works
Responsible for accurate labor coding, ensure accurate labor and wage allocations per shift are audited
Provide excellent customer service by addressing employee payroll inquiries and resolving issues promptly
Responsible for all payroll emails, and monitoring group email daily
Update project management tool to track status of all required tasks
Support Production HR team onsite at shows as needed
Other payroll and HR audit duties/special projects as required
Overtime will be required upon management approval. Flexibility in schedule for busy seasons, urgent matter and business needs
Travel to domestic event sites several times per year (economy) as needed
Qualification
Required
Bachelor's degree in Business, Accounting, Finance, or equivalent education
2+ years of experience in processing high-volume or event-based/seasonal hiring and payroll cycles
Knowledge of wage and hour laws, tax laws, and other relevant regulations
Maintain strict confidentiality of sensitive payroll and employee information in compliance with company policy and data privacy regulations
Strong problem-solving skills and ability to troubleshoot payroll/timekeeping discrepancies
Proficient technical skills in Microsoft Excel
Proficient skills with timekeeping software(s)
Ability to manage multiple deadlines with urgency and accuracy
Knowledge of the I9 verification process
Flexible with ever-changing duties and schedules
Works well under pressure while maintaining close attention to detail and organization
Excellent verbal and written communication skills
Preferred
Experience with HRIS and payroll systems; Workday experience preferred
Experience with onboarding or background check systems
Company
Insomniac Events
Insomniac, Inc. is an Entertainment company based out of Beverly Hills, Los Angeles, CA, United States probably best known for promoting EDC
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Pasquale Rotella
CEO / Founder
Maureen Valker-Barlow
SVP Partnerships
Recent News
digitalmediawire.com
2025-10-03
Company data provided by crunchbase