Tricon Solutions · 1 month ago
Executive Assistant - Business & Legal Affairs
Universal City, CA
Contract
Onsite
Mid Level
$29/hr - $29/hr
3+ years expTricon Solutions is seeking an Executive Assistant for their Business & Legal Affairs department. The role involves providing administrative support to three executives, managing schedules, coordinating travel, and assisting with department optimization projects.
ConsultingInformation TechnologyProject Management
No H1B
Responsibilities
Manages complex schedules and coordinates meetings with internal and external parties utilizing multiple calendars
Coordinates travel schedules and arrangements, including booking flights, cars, hotels, and restaurant reservations
Collects required travel documentation
Prepares and processes P-card and expense reports in accordance with established divisional travel policy guidelines; ensures the timely processing of expenses utilizing the latest electronic processes for payment to the corporate credit card
Maintains proper recordkeeping and filing systems for all work
Composes and types routine email correspondence
Performs basic administrative tasks including but not limited to typing, scanning, photocopying, and filing
Handles extremely heavy phones (including logging, placing, and rolling calls) and acts as backup for other assistants on the team
Manages tickets and incident reports for the team to ensure that all business tools and equipment are ordered, repaired, or installed
Manages department inventory and orders essential supplies when running low, as well as ad hoc supplies as needed
Maintains contact lists and distribution lists, including updating, creating new ones, and deleting old ones
Collates and distributes department mail
Assists other department members as necessary
Completes ad hoc projects as necessary
Assists in making arrangements for temporary help, storage, meeting offsites, etc., as necessary
Qualification
Required
3-5 years of strong telephone etiquette, communication, and organizational skills
Team player with exceptional interpersonal skills
Working knowledge of Microsoft Excel and Word
Experience supporting Executives required
Preferred
Bachelor's degree preferred
Executive Assistant experience preferred
Legal department experience preferred
Company
Tricon Solutions
Tricon Solutions is a collective of experienced people and culture specialists that will help you accelerate your business performance.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase