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Nations Roof · 2 hours ago

Office Accounting Specialist - Cleveland, OH

Cleveland, OH

Full-time

Onsite

Mid Level

3+ years exp

Nations Roof is a national partner with local expertise in roofing solutions, seeking an Office Accounting Specialist to support their operational foundation. This role involves managing administrative, financial, and project-related responsibilities, ensuring smooth office operations and effective communication with various teams.

Real Estate

No H1B

Responsibilities

Manage inbound and outbound calls and emails with professionalism and accuracy

Provide customers with updates, documentation, and scheduling information

Schedule meetings, appointments, orientations, and other office functions

Maintain office policies, procedures, and employee-related documentation as needed

Update office and project files by gathering information from management and team members

Cross-train in core administrative functions to support continuity of daily operations

Assist with general clerical needs, data entry, file organization, and office communications

Prepare, review, and administer subcontractor MSAs, purchase orders, work orders, warranties, and COIs

Send and receive project documentation while maintaining accurate logs in company systems

Communicate with project contacts regarding scheduling, documentation requirements, and project updates

Assist in tracking vendor/supplier preliminary notices, lien releases, submittals, and other required documentation

Support project file maintenance and updates as required

Process, review, code, and enter outgoing invoices and incoming payments

Support accounts payable (AP) processing, including vendor communication

Support accounts receivable (AR) functions including billing, statements, payment posting, and follow-up

Assist with collections, maintaining accurate aging reports and performing timely outreach

Reconcile accounts and prepare related financial reporting

Make and post bank deposits as needed

Assist with payroll processing and certificate of insurance (COI) management

Provide administrative support for sales and estimating teams, including documentation, tracking, and client/vendor communication

Import job setup data into accounting systems and maintain vendor and customer records

Support the organization and digitization of project files and company databases

Maintain centralized project and office documentation

Qualification

Accounting systems experienceMicrosoft Office SuiteProject management systemsCRM software experienceMultitasking skillsOrganizational skillsCommunication skillsAttention to detailSelf-motivated